ADMINISTRATIVE PROGRAM SPECIALIST APrint (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4428011) ApplyADMINISTRATIVE PROGRAM SPECIALIST ASalary $2,978.00 - $5,843.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number513-191883-24DepartmentWildlife & Fisheries-WildlifeOpening Date03/12/2024Closing Date3/22/2024 11:59 PM Central
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Supplemental InformationLDWF supports a strong work ethic in its employees and incorporates the use of good science, accurate information and technology. The Office of Wildlife exists to provide wise stewardship of Louisiana's wildlife and associated habitats and increase wildlife conservation awareness.ADMINISTRATIVE PROGRAM SPECIALIST A / EAST BATON ROUGE This position will provide clerical and administrative support to the Biologist Administrator and other staff in the Office of Wildlife.THE IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Manage Meetings: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time.
Time Management: The ability to control your time to increase effectiveness, efficiency, or productivity.
Navigate Organizations: The ability to identify what an organization values and how decisions are made to accomplish strategic goals.
Problem Solving Skills: The ability to discover solutions to problems.
Creative Thinker: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
Strategic Thinker: The ability to generate insights and identify opportunities for future growth of the organization.
Effective Communication: The ability to relay information correctly and appropriately to connect people and ideas.
Critical Thinker: The ability to generate ideas, manipulate ideas and make unconventional connections to develop original approaches.
WORK TASKS This position is responsible for coordinating vehicle management, facility maintenance and purchasing for the Office of Wildlife.VACANCY INFORMATION:This position may be filled as a:
Probational Appointment
Promotion (open to all statewide classified and agency wide permanent status employees)
Current permanent status classified state employees may be required to accept a probational appointment if selected.The position is domiciled in Baton Rouge, Louisiana.A criminal background check will be required of all selected applicants. Applications will be rejected if the applicant fails to meet the minimum qualifications, submits an incomplete application or fails to apply by the closing date of the announcement. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application if possible. If you are applying for a position which requires a baccalaureate and/or master’s degree you may apply 90 days prior to receipt of your degree, however, the effective date of the appointment cannot be prior to your graduation date.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.The Department of Wildlife and Fisheries is a State as a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities. For more information on employment resources for individuals with disabilities, see the Louisiana Employment Resources Guide athttp://www.laworks.net/Downloads/LRS/EmploymentResourceGuide2018.pdf(Download PDF reader)Wildlife & Fisheries is an Equal Opportunity EmployerContact Information: Department of Wildlife & FisheriesHuman ResourcesP.O. Box 98000Baton Rouge, LA 70898 Cassandra Louisclouis@wlf.la.govQualificationsMINIMUM QUALIFICATIONS:A baccalaureate degree.SUBSTITUTIONS:Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To perform responsible, administrative functions in support of an organizational unit.ORTo manage a specialized departmental or statewide program.Level of Work:Entry.Supervision Received:General from higher-level supervisory personnel.Supervision Exercised:May supervise 1-2 lower level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.Differs from Administrative SpecialistB by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.Examples of WorkADMINISTRATIVE FUNCTIONSPerforms responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.PROGRAM MANAGEMENTManages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.Establishes, implements, and revises (as necessary) the program's standards and guidelines.Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.Performs certification and eligibility duties as it relates to the program.Ensures program compliance to Federal and State regulations.Administers contracts (such as property leases and service agreements) as they pertain to the program.May supervise a small program support staff.May require a special license and/or continuing education in the program field.May serve as a member of a board or committee relevant to the program's mission.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
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Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources. 1= I have no experience and/or am uncomfortable acting with ethics and integrity 2= I have limited experience or require assistance to act with ethics and integrity 3= I can act with ethics and integrity 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity
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Explain your rating by providing specific and relevant examples in the box below.
03
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication
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Explain your rating by providing specific and relevant examples in the box below.
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Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. 1= I have no experience and/or am uncomfortable making accurate judgments 2= I have limited experience or require assistance to make accurate judgments 3= I can make accurate judgments 4= I can make accurate judgments and help others improve their ability to make accurate judgment
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Explain your rating by providing specific and relevant examples in the box below.
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Rate your ability to manage meetings based on our definition: The ability to conduct a meeting and manage others to accomplish the results needed in the allotted amount of time. 1= I have no experience and/or am uncomfortable managing meetings 2= I have limited experience or require assistance to manage meetings 3= I can manage meetings 4= I can manage meetings and help others improve their ability to manage meeting
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Explain your rating by providing specific and relevant examples in the box below.
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Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. 1= I have no experience and/or am uncomfortable managing time. 2= I have limited experience or require assistance to manage time 3= I can manage time 4= I can manage time and help others improve their ability to manage time
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Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. 1= I have no experience and/or am uncomfortable thinking critically 2= I have limited experience or require assistance to think critically 3= I can think critically 4= I can think critically and help others improve their ability to think critically
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Explain your rating by providing specific and relevant examples in the box below.
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Are you a student within 90 days of graduating/ obtaining required degree?
Yes
No
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Do you possess a valid driver's license?
Yes
No
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email
