Part-time Accounts Payable SpecialistJob DescriptionIdentify and process foreign and domestic invoices. Prepare and post prepayments to subscription agents; track transactions for vendor prepayment accounts. Post and reconcile foreign currency conversions, vendor discounts, foreign wire bank fees, vendor refunds/credits, special shipping charges. Create vendors records for the Libraries’ Alma and SAP financial systems. Create electronic export files for domestic payments and transfer to University's Accounts Payable Department. Initiate SAP online payment requests; complete SAP cost transfers. Reconcile vendor statements. Track and reconcile procurement card purchases. Track revenues and expenses for all libraries’ electronic resources. Verify account information and accuracy of items charged to budgets. Respond to inquiries from internal and external sources, including the University Office of the Controller, regarding expense activities and resolve discrepancies. Maintain budget hierarchies, create budget reports, track materials budget expenditures, assist with fiscal year close. Use various software applications, such as spreadsheets and relational databases, to assemble, manipulate, and/or format data and/or reports. Assist with reconciliation of Alma and University SAP financial systems; run scripts that compare transactions and fund balances in both systems. Work closely with other units of the Technical Services Department to maintain quality control and efficient workflow.Hard Skills
Foreign and domestic invoice processing
Prepayments to subscription agents
Foreign currency conversions
Vendor discounts
SAP financial systems
Reconciliation of vendor statements
Procurement card purchases tracking
Budget report creation
Software applications (spreadsheets and relational databases)
Reconciliation of financial systems
Soft Skills
Attention to detail
Problem-solving
Effective communication
Collaboration
Job TypeThis is a contract position with a duration of 3 Month(s).Work SiteThis is a fully remote position.Work Environment100% remoteAbout Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
