Triumvirate Environmental, one of the largest environmental services firms in North America, is seeking a Facility Support Specialist for our Baltimore team. You will provide essential administrative and operational support to ensure the smooth running of our office and facility functions.
This highly motivated, detail-oriented individual will be responsible for handling incoming calls, greeting visitors, assisting with ongoing projects, maintaining paperwork and records, managing transfer station metrics, quality checking paperwork, creating purchase orders, and more.
Triumvirate provides leading institutions in higher education, life sciences, healthcare, and industrial sectors with diverse services and advice to assist them with compliance management. At Triumvirate, we strive to WOW both our employees and our customers. Our unique culture fosters growth, development, education, and creativity.
This position reports to the Facility Manager. This role is onsite and is based in Baltimore, Maryland.
Essential Responsibilities:
-Professionally handle incoming calls, direct them to the appropriate individuals or departments, and take messages as necessary.
-Warmly welcome visitors, candidates, and employees as they enter the office, assisting them with initial inquiries or directions.
-Collaborate with various departments to provide administrative support for ongoing projects, including data entry, document preparation, and research tasks.
-Maintain paperwork copies and files as required and per regulatory requirements.
-Maintain records and ensure compliance for state agencies.
-Assist in data entry for job paperwork in the office.
-Daily update and manage transfer station metrics (incoming and outgoing waste tracker) and RMW metrics.
-QA/QC incoming paperwork, upload onto the share drive, and organize documents.
-Create purchase orders for office and facility supplies.
-Perform other duties as delegated by the Facility Manager.
Basic Requirements:
-Eagerness to learn about the Environmental Health & Safety field.
-Proficient in Word, Excel, and Outlook.
-Ability to multitask and be detail-oriented.
-Ability to work in a fast-paced work environment.
-Strong verbal and written communication skills.
-Strong organizational skills and attention to detail.
-Proven ability to meet deadlines and manage time effectively.
-Ability to function well in a high-paced and sometimes stressful environment.
-Proficient with Microsoft Office Suite or related software.
Preferred Requirements:
-Bachelor's or Associate's degree preferred.
-3-5+ years of experience in a related administrative support role.
#LI-Onsite
Besides Health, Dental and Vision Insurance, we contribute to a 401k, offer a generous tuition reimbursement program, TONS of safety training for some positions with opportunities for external trainings and certifications, Mentorship & Career Succession Planning, Relocation Opportunities, Auto/Home insurance discounts, pet assistance discount plans, discounted movie passes & more!
To learn more about our business, culture, and the exciting work that we are doing in the industry, find us on LinkedIn, Instagram (@triumvirateenvironmental), or our website!
Triumvirate Environmental is committed to a diverse and inclusive workplace. As an Equal Opportunity Employer (EOE), Triumvirate does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you have a disability and need accommodation during the application and hiring process, please contact us at https://www.triumvirate.com/contact or call us at 888-834-9697. The requirements listed above are representative of the knowledge, skill, and/or ability required.
