No day is the same! Busy security firm in the heart of Dorchester is looking for a dynamic Finance Operations Manager.
Reports to the Director. Manages all financial applications, processes, and activities, utilizing key platforms such as Paychex, Quickbooks, and Microsoft Office Platforms.
A. Resource Management – Streamline processes to ensure accuracy and optimum efficiency.
i. Keeper of all financial expenses, gas receipts, vehicle expenses such as excise taxes and fees, maintenance and repairs, car washes providing reports as needed
ii. Oversee office procurement expenses including but not limited to uniforms, office supplies, rewards and recognition gift cards etc.
iii. Cell Phone management and distribution
Manage Scalefusion & Team on the run applications
Maintain and keep track of employee phones and ensure utilization is appropriate
B. Payroll Administration (Paychex – Time and Attendance)
i. Check employee clock ins daily to ensure accuracy of location and breaks etc. and adjust as necessary
ii. Process missing clock in/out forms submitted by Officers in a timely manner
iii. Submit weekly payroll for review
C. Client Billing, Accounts Receivables and Budget Management (Quickbooks)
i. Client Billing Process - Submit weekly invoices to clients and follow up on outstanding balances owed on a weekly basis via phone/email
ii. Apply and track all payments that are received via live/e-checks, Paymode and OpsMerchant etc.
iii. Make deposits and maintain detail records adhering to established protocols
iv. Make budgetary recommendations to support strategic objectives and operational needs
D. Office Management
i. Answer phone calls and take messages and or direct requests as appropriate
ii. Make calls to prospective candidates to set up interviews
iii. Onboard New Hires in Paychex system
iv. Conduct interviews start to finish including reference checks and making offers
E. Other - Special Projects as assigned by the Director
Please send resume and relevant work experience if you think this position sounds like you!
Must have a valid driver's license and reliable vehicle.
