On-site role minimum 4 days a week in the office
Basic Purpose: The Administrative Assistant is an integral part of MSIM’s North America Sales leadership team. This is a great entry point for an early career professional who wants exposure to how a high-performing sales organization operates. You’ll work closely with senior leaders, build strong business and communication skills, and contribute to day-to-day execution that keeps the team running smoothly. Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment.
Primary Responsibilities:
Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed)
Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed
Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current
Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
Support internal business initiatives and help produce polished, high-quality documents and presentations
Assist the team with onboarding and offboarding activities for employees
Process invoices and create funding requests using internal platforms
Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture
Support ad hoc projects and provide backup coverage for other administrative assistants, as needed
Other duties may be assigned to meet the business needs
Job Requirements:
Bachelor’s Degree, Associate’s Degree, or equivalent experience
Prior administrative or coordinator experience preferred
Investment management industry experience preferred but not required
Comfortable supporting multiple professionals with calendar scheduling and travel coordination
Strong organization, attention to detail, prioritization skills, and reliable follow-up
Excellent written, verbal and strong interpersonal communication skills
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; interest in building presentation/document skills is a plus
Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided)
Flexible attitude with the willingness to take on new assignments
