Job TitleOffice Services AssociateJob Description SummaryJOB SUMMARY:This position embodies an exceptional customer service experience to the client/colleague/end user in a corporate environment for a global professional services firm. Engage at the appropriate level to support contracted service lines to include mail, print (MFD troubleshooting and maintenance), hospitality, facilities and audio/visual. Pick up and deliver copy jobs, faxes, and packages. Assume accountability for all support functions for assigned floor(s)Job DescriptionESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Delivery and pick up USPS and accountable mail (Fed Ex, UPS, DHL, messenger and other incoming packages throughout floors to and from mailroom-Deliver print work as needed
Process all outgoing USPS and accountable mail
Keep inventory of all supplies in mail areas-includes USPS and accountable mail
Assist and notify end users of mail and shipping protocols
Audit and update mail lists as needed
Support confidential document shredding in accordance with stated policy
Arrange and maintain conference rooms for meetings, lunches, and various events
Maintain inventory of all office supplies (general supplies, paper, toner, etc.)
Prepare large volume print requests and finishing to colleague specifications
Quality check all print work to ensure accuracy
Use of high speed MFD’s (multi-function devices)
Provide service, colleague support and 1st level maintenance for MFD’s
Monitor office for facilities related issues such as lights outages, carpet stains, wall damage, etc. and report accordingly
Ensure pantries have adequate supplies and replenish as needed
Maintain coffee and ice machines
Distribute firm wide distributions as needed; desk drops
Post client signage as requested in designated areas
Clean and make ready workstations/offices for new hires
Arrange conference rooms as needed for meetings to include beverage and food set-ups
Cover reception desk as needed for both breaks and PTO coverage
Order food for meetings as requested
Clean conference rooms following meetings
Collect glass and dishware, load, wash and return items to designated floor locations
Order vending machine supplies as needed
Stock vending machines with products as needed
Clean out refrigerators and microwaves weekly or as needed
Monitor clean desk policy for compliance
First level audio/visual equipment check prior to scheduled meeting time, utilize established checklist
Report issues with audio/visual equipment to ensure quick resolution
Assist other OSA’s as needed to meet demand
Work overtime as needed to assist with special projects
All duties as assigned
Must assist in supporting all service lines in addition to primary role
JOB REQUIREMENTS & QUALIFICATIONS:
Able to lift 50-75 lbs.
General knowledge of audio/visual equipment
High school diploma or equivalent (GED)
Copier/fax/FedEx/postage machine knowledge
Basic computer skills
SPECIAL SKILLS:
Ability to multi-task and prioritize
Good interpersonal skills
Exceptional customer service skills
Exceptional verbal and written communication skills
Exceptional organizational skills
Ability to work independently with minimal supervision
Admirable punctuality/attendance record
C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.
