Administration/Clerk Position
Qualification:
High School Diploma or equivalent, preferably with associate's degree
Previous experience in an administrative role is preferred
Strong organizational skills with attention to detail
Excellent communication skills, both written and verbal
Ability to multitask and prioritize tasks effectively
Proficiency in computer applications including MS Office Suite
Knowledge of QuickBooks application
Perform general clerical duties including photocopying, faxing, mailing, and filing
Answer and direct phone calls in a polite and professional manner
Assist with scheduling appointments and maintaining calendars
Provide excellent customer service to clients and visitors
Essential Functions:
Assist Executive Director and SCTV Board of Directors, works as BOD Clerk
Confidentially handles all payroll functions such as keeping accurate employee information up to date, as well as tracking hours, vacations, paid time off and employee time sheets
Keeps track of bank accounts and pays all day-to-day bills accordingly & under the direction of the Executive Director
Perform technical and responsible office administrative duties, keep track of office supplies and order, when necessary, open & sort mail daily
Provide care & custody of the records, books and documents of the SCTV Board
Ensure that all activities conform to Town guidelines
Ensure confidentiality relating to all functions of the position
Comply with all municipal policies as listed in the SCTV by-laws
Knowledge or interest in learning camera equipment
Will help on filming meetings, special events when needed
General Responsibilities:
Notify BOD of upcoming meetings, activities and all events that involve the board members
Record and prepare minutes at meetings, including the essential content of the discussions, motions, and votes.
Post Agenda, as well as approved minutes and meeting information with the Town Clerk
Attend all meetings of the SCTV Board and keep accurate records of proceedings
The Clerk shall issue notices of Directors' and Membership meetings as set forth in the SCTV By-Laws, shall attend and keep the minutes of the same in suitable minute books, shall attest the signing and sealing by the President and/or Treasurer of all instruments requiring signature and/or the corporate seal, shall maintain a record of the Corporations membership, shall give, or cause to be given, notice of all meetings of the Corporation as required by the By-Laws, and shall do such other things as may be required by law, and shall perform such other duties as are usually incidental to his or her office or as may be required by the Directors.
In the event there is no Clerk, or he or she is absent, the Board of Directors may designate an Assistant Clerk to perform the duties of the Clerk until such time as the Clerk can resume the duties.
