Our client, an economic development agency located in Boston, is seeking an Events and Office Manager. This is a temporary opportunity and can compensate up to $32/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration!Job Duties Responsible for the logistics of public events and/or participates in locally, regionally, nationally, and internationally.Responsible for logistics and planning of internal staff events. Supervise event logistics including managing supplies and collateral, planning event speaking programs and agendas, conducting speaker outreach, and providing onsite support to staff, event speakers, and attendees.Periodically travel to event venues across the state to evaluate sites and locations (no car required).Collaborate with the Legal team on the management and execution of contracts.Manage the invoicing relating to external service providers.Responsible for managing organization-wide catering orders with the goal of keeping costs low.Coordinate daily operational needs for the main office and facilitate operational needs.Conduct regular inventory and oversee ordering of office supplies and other materials to ensure an adequate number of supplies are always in stock. Store office supplies neatly and keep supply areas organized and free of clutter.Resolve operational issues quickly.Manage the process for allowing outside entities use of the office space. Coordinate the Board meeting preparation process and day-of logistics.Be in person to meet with vendors and building staff.Serve as point person to coordinate and execute event set-up and tear-down, with the aim of executing all logistical aspects seamlessly.Manage staff meetings such as the All-Staff meetings, preparing presentations and agendas and day-of logistics.Develop and manage a plan to ensure kitchen is clean and organized. Work out of the Boston office, at minimum, one day a week to monitor office needs.Other duties as assigned by the Chief of Staff or CEO.QualificationsExcellent interpersonal and communication skills.Excellent project management, problem-resolution, and negotiation skills.Excellent PC skills and ability to use related business applications e.g., Excel, PowerPoint, Word, Access, databases, E-mail, and Internet.High level of professionalism with good comprehension skills.Understanding of or aptitude for learning about clean energy preferred. Demonstrated ability to work collaboratively in a team environment. Demonstrated ability to work independently and manage multiple priorities effectively. Demonstrated ability to meet tight deadlines.Demonstrated ability to write and edit documents. Ability to operate a car and possess a valid driver's license.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)
