Job Summary:
We are seeking a reliable and organized Office Secretary to manage our front desk and provide administrative support to our team. The Office Secretary will be responsible for generating quotes, scheduling/ confirming on-site visits, and performing other clerical duties as assigned. The ideal candidate should have excellent communication and organizational skills, be detail-oriented, and have the ability to multitask in a fast-paced environment.
Responsibilities:
Assist in the preparation of documents and reports (Generate Quotes).
Order and maintain office supplies and equipment.
Handle confidential information with discretion and professionalism.
Perform other duties as assigned! (Driving - retrieving permits from Boston, and surrounding cities)
Driving (We Will Disclose Driving Duties During Interview).
You will be responsible for answering emails, & phone calls.
Google Ad Experience (Not Required,but it's beneficial).
Perform data entry and filing duties as necessary (Excel Spread Sheets, Adobe, etc)
Requirements:
Must be BILLINGUAL (Fluent in: Portuguese & English) No Exception!
MUST BE TECH SAVVY.
High school diploma or equivalent.
Proven experience as a front office secretary or similar role.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office/ Adobe and basic computer skills.
Strong organizational and multitasking abilities.
Ability to work independently and as part of a team.
Ability to maintain a positive and professional attitude in a fast-paced environment.
Excellent time management skills and ability to prioritize tasks.
Ability to handle confidential information with discretion and professionalism.
Job Type: Full-time
Pay: From $18.00 per hour
Expected hours: 40 per week
