Our client, a university based in Waltham, MA, is seeking a Senior Administrative Assistant to join their team! This role is open ended temporary through the end of the year with potential to extend, onsite in Waltham, Monda through Friday 35 hours per week, and paying up to $32/hour. You would report to the VP of development in their Institutional Advancement department. Interested and qualified candidates are encouraged to apply today!ADMINISTRATIVE & MEETING PLANNING SUPPORTServes as the general manager for the office of the VP and AVPs and ensures efficient office workflow. Tracks action items to ensure follow-up and resolution; organizes files and reference materials; supports logistical and policies related to the work of the Development team and senior leadership in the department.Provides high level administrative support to the VP and AVPs. Primary responsibility involves management of complex calendars, handling sensitive information with the utmost discretion and strict attention to confidentiality. Proactively manages all meeting arrangements and logistics ensuring meetings start on time; keeps all informed of upcoming commitments and responsibilities, following up appropriately.Assists with meeting document preparation and follow-up as needed. Helps to plan, facilitate and execute meetings with alumni, donors, academic partners, Centers/Institutes/Units, and the Office of the President as requested.Creates supporting materials for these meetings as needed and manages oversight of related Ascend entries. Assists with major development events on and off campus, as needed.Performs monthly expense reconciliations; orders supplies and manages purchases for the VP and AVPs, and their team members, as needed.Works closely with the SVP Office to support systems, procedures and protocols to ensure smooth and consistent back-up, when needed. WRITTEN COMMUNICATIONSComposes, prepares, drafts, reviews and distributes correspondence, emails and meeting agendas.Provides editorial review of special reports, presentations and other communications created by the VP and AVPs.Assists with updating standardized weekly and monthly reports, including those of a financial and performance/metrics nature.Leads creation and distribution of invitation lists and attendee briefings for Development events managed by the VP AVPs.Drafts and prepares presentations and other materials for meetings; publishes, organizes and distributes content, including office policies, procedures, etc.DATA AND INFORMATION MANAGEMENTResponds to requests for information from a wide range of constituents; determines priorities and manages distribution and access.Works on projects that require basic data manipulation and analysis skills, including financial calculations, descriptive statistics, budget management.Accesses and runs specialized queries and reports from the IA constituent database systems, campus Workday system and other systems, as needed. REQUIREMENTS Bachelor's degree/equivalent (Bachelor's degree preferred or AS/equivalent with formal administrative training plus 5 years of related work experience); relevant certifications or advanced degrees highly desired.Minimum 3-5 years of total work experience with a bachelor's degree OR 5-7 years with an Associate's degree and formal administrative training; at least 7 years is strongly preferred. at least 3 years of experience supporting C-suite executives or senior leaders in a nonprofit or academic setting. 1-3 years supervisory experience preferred. May hire, train and/or supervise student workers.Exhibits excellent written and oral communications skills that promote academic and business professionalism and conveys information clearly and concisely.Strong writing proof-reading and editing skills are required; writing examples will be requested.Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you.Beacon Hill. 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