VC-Backed Start-up Seeks Experienced Executive Assistant (Watertown, MA)

VC-Backed Start-up Seeks Experienced Executive Assistant (Watertown, MA)

02 May 2019

VC-Backed Start-up Seeks Experienced Executive Assistant (Watertown, MA)

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The successful candidate will be highly collaborative and will work closely with the Executive Assistant team, and cross-functionally with internal stakeholders and the Senior Leadership team. This is an excellent opportunity for a talented individual to contribute to a growing team that aims to bring a new class of medicines to patients.

RESPONSIBILITIES:

• Meets negotiated deadlines, demonstrating initiative and independence in completing tasks.

• Frequently meets and anticipates needs; consistently recognizes ways to offer additional support.

• Encourages team cooperation and fosters the development of trust and respect.

• Manages administrative document preparation, file maintenance and storage with accuracy.

• Works collaboratively with Executive Leadership Team and Executive Assistants

• Demonstrates proficiency in preparing meeting materials such as Power Point presentations, meeting binders, agendas, minutes, making reservations, planning dietary needs, scheduling travel arrangements, communicating essential information to participants, etc.

• Acts as confidential assistant, preserving the confidentiality of information related to the organization and staff. Assists with confidential and/or sensitive matters; provides explanation and support where needed.

• Manages and maintains calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings and travel.

• Prepares responses to correspondence containing routine inquiries

SKILLS:

• Demonstrates poise and flexibility in a fast paced and dynamic environment.

• Able to prioritize and manage multiple projects simultaneously, and follows through on issues in a timely manner

• Knowledge and competence with personal computer to include multiple data bases, Excel, Power Point, and Microsoft Office

• Schedules all Audit Committee calls

QUALIFICATIONS:

• Minimum of 5 years of experience in an administrative support role is required

• Administrative experience in a biotechnology or pharmaceutical environment is preferred

• Extensive experience utilizing a variety of software packages, especially Outlook and Microsoft Office 365, is required

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

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