Our client, a well-established construction firm based in Southeastern Massachusetts, is seekinga highly organized, personable, and proactive Office Administrator who will play a vital role in supporting daily operations in a dynamic and team-oriented environment. This is a fully on-site position based in Mashpee, MA, with a schedule of Monday-Wednesday and Friday from 8:00 AM to 4:30 PM, and Thursdays from 7:00 AM to 4:30 PM to accommodate a weekly team meeting. The role offers a competitive hourly rate of $24.Key ResponsibilitiesCustomer Service & ReceptionServe as the first point of contact, representing the company professionally in all communicationsAnswer phones, greet visitors, and handle general inquiriesManage voicemails and mail; take accurate phone notes and report concerns as neededIdentify and escalate operational trends, issues, or opportunities to managementSales SupportMaintain and update sales tracking spreadsheetsGenerate weekly reports on sales rep activities and lead sourcesTrack proposals and monitor inbound sales activityGeneral Office AdministrationKeep front office and kitchen areas tidy and stockedManage office and kitchen supplies inventoryCoordinate equipment maintenance and supportDistribute mail and respond promptly to email and phone inquiriesProvide administrative support to the Controller as neededAccounts Payable (10-15%)Code and process invoices accurately in line with budget and project requirementsObtain required approvals from project managersEnter expenses and invoices promptly-within 24 hours of receiptUniforms & Clothing ManagementOversee uniform inventory and distribution in line with company policyMaintain budget compliance for clothing and gearTrack and manage uniform suppliesMobile Devices & Office PhonesMaintain inventory and track employee use of mobile devicesCoordinate employee sign-off for issued equipmentResearch and recommend new communication solutions as neededEmployee Events & RecognitionTrack employee milestones, birthdays, and key eventsMaintain and update the company calendarPlan and organize team appreciation events and outingsIdeal Candidate ProfileStrong multitasker with excellent communication skillsFriendly, professional, and adaptableExperience in a fast-paced, customer-facing office environmentComfortable with administrative tasks, event coordination, and basic accounting processesQualified and interested candidates are encouraged to apply today for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)
