As our Accounts Receivable Specialist, you will be responsible for managing the full accounts receivable lifecycle, ensuring accurate and timely billing, monitoring collections, and maintaining our healthy cash flow. The ideal candidate will have a solid understanding of accounting principles and the unique billing processes within the construction industry, including AIA billing, lien waivers, and retainage.
Key Responsibilities
Invoice and Billing Management: Prepare and issue accurate invoices, including progress, milestone, and retainage billing, in accordance with contract terms and project schedules.
Payment Processing: Process and post customer payments received via various methods, including checks, and ACH transfers.
Collections: Monitor aging reports, track outstanding balances, and proactively follow up on overdue accounts through professional communication via phone and email.
Account Reconciliation: Investigate and resolve payment discrepancies and customer billing issues in collaboration with project managers and clients.
Documentation and Reporting: Maintain detailed and organized records of invoices, payments, and related documents. Prepare aging reports and other receivables reports for management review.
Compliance: Coordinate and prepare required construction documentation, such as lien waivers and releases, to ensure compliance with contractual and state requirements.
System Management: Ensure customer records and contract documents are up-to-date in our accounting software.
Month-End Support: Assist with month-end closing procedures related to accounts receivable.
Qualifications
Experience: 2–3 years of experience in an Accounts Receivable role, with experience in the construction industry highly preferred.
Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.
Technical Skills: Proficiency with construction accounting software (e.g., QuickBooks, Sage,) and Microsoft Office Suite, especially Excel.
Construction Knowledge: Familiarity with specific construction billing processes, such as AIA pay applications (G702/G703), lien waivers, and retainage.
Soft Skills: Excellent verbal and written communication, strong organizational abilities, meticulous attention to detail, and proven problem-solving skills.
Work Ethic: The ability to work independently, prioritize tasks effectively, and thrive in a fast-paced, deadline-driven environment.
