Job postingsOffice Assistant IVBack to search results Apply now Job no: 938506 Work type: Support Staff Pay Grade:10Major Administrative Unit / College:Information Technology ServicesDepartment:It Services Vp And Cio 10047005Sub Area:CT- Clerical Tech.Salary:Salary Commensurate with ExperienceLocation: East Lansing Categories: Administrative/Business/Professional, Clerical Technical- CT, Full Time (90-100%), Union, Remote-Friendly Position SummaryMSU IT is looking for an Office Assistant IV to join our Administrative Support Services group! The Administrative Support Services group provides support to a large central information technology department that enables the University’s excellence in education, research, and outreach through the delivery of world-class information technology solutions and resources. In a support partner model, this role will work with MSU IT’s departments to provide support to executive directors, support staff, students, and guests in the operational run of the department and the Office of the CIO. The role will support the director and senior leadership with calendaring, scheduling, communications, reporting, student, and hourly hiring, onboarding/offboarding, front desk/reception activities for the Office of the CIO, financial processing, coordination of meetings and events, reception services for the Office of the CIO and contribute as a subject matter expert regarding administrative functions of the organization and university. This role will also be responsible for:
maintaining departmental records, directories, and reports
coordinating and ordering departmental supplies and maintain vendor accounts for departmental purchases
processing and tracking financial requests including the use of a purchasing card
coordinating meeting rooms, office keys, and general facility requests
providing general office assistance in support of department operations
Michigan State University (MSU) is a top 100 global university located in East Lansing, three miles east of the state’s capitol. The MSU community includes more than 12,000 faculty, academic and support staff, as well as 49,695 students. MSU offers an extensive benefits package to its employees including health care, prescription, and dental coverage, and a base retirement program with a University matching contribution, as well as basic life insurance. In addition, MSU offers educational benefits including a course fee courtesy program and educational assistance.MSU Information Technology provides the primary leadership for strategic, financial, and policy initiatives affecting information technology (IT) across MSU. MSU IT offers technology resources that support MSU’s mission of providing education, conducting research, and advancing engagement.Diversity, Equity and Inclusion (DEI) are essential elements, vital to the culture MSU Information Technology endeavors to cultivate. This includes providing opportunities and access for all people which incorporate differences of race, age, color, ethnicity, gender, sexual orientation, gender identity, gender expression, religion, national origin, migratory status, disability/abilities, political affiliation, veteran status and socioeconomic background.Unit Specific Education/Experience/SkillsKnowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; one to three years of related and progressively more responsible or expansive work experience in maintaining account ledgers, departmental operations, employment, or in performing tasks related to the area of employment; experience in word processing, editing and composing correspondence, and maintaining spreadsheets and/or databases; or an equivalent combination of education and experience. Desired Qualifications
Experience with calendaring, spreadsheet, and presentation software
Excellent written and oral communication skills
Demonstrates a work orientation that includes problem solving, teamwork and adaptability to change
Conducts all tasks with attention to detail
Experience with large meeting and event coordination, agenda preparation and note taking
Equal Employment Opportunity StatementAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.Required Application MaterialsResume and Cover LetterSpecial InstructionsThree professional references knowledgeable of your workWork HoursSTANDARD 8-5Websitehttps://tech.msu.eduRemote Work StatementMSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.Bidding eligibility ends on 4/9/2024 at 11:55 PMAdvertised: Apr 3, 2024 Eastern Daylight Time
