Senior Executive Management Assistant (SEMA) 9Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4529462) ApplySenior Executive Management Assistant (SEMA) 9Salary$23.68 - $29.77 HourlyLocation Grand Rapids, MIJob TypeLimited Term (position has expiration date)Job NumberMVH-24-100DepartmentMilitary and Veterans Affairs - Michigan Veteran HomesOpening Date06/03/2024Closing Date6/17/2024 11:59 PM EasternBargaining UnitNON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)
Description
Benefits
Questions
Job DescriptionThis position provides executive and administrative assistant activities, performing a full range of highly confidential and sensitive administrative functions for the Chief of Staff (Senior Executive Assistant Deputy Director) of the Michigan Veteran Homes (MVH). These responsibilities include: coordinating MVH office management activities; collecting materials,preparing, composing, editing and prooing of all correspondence; screening appointments; coordinating meetings; coordinating travel; preparing meeting agendas; taking meeting minutes; maintaining files and record keeping; preparing PowerPoint presentations; preparing and editing Excel spreadsheets; preparing speeches; maintaining financial records; completing travel reimbursement vouchers; maintaining and updating tables, charts, phone lists, addresses and databases; managing SIGMA for MVH staff; providing administrative support to other senior staff of the MVH as required by the Chiefof Staff.To view the full position description, please clickhere (https://MCSC.state.mi.us/AgencyPDFs/MVH-24-100 PD.pdf) .This is a limited term position (appointment has an expiration date) . Required Education and ExperienceEducationEducation typically acquired through completion of high school.ExperienceFour years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to an experienced, E7-level, administrative support worker, Secretary 7, or Legal Secretary 7; or, one year equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8.Alternate Education and ExperiencePossession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.Additional Requirements and InformationView job specification at:https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/SeniorExecutiveManagementAssistant.pdfState employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award. More details on benefits for our new hires are below: Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems. Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits. Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc. Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions. Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child. Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day. Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums. Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual. Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income. Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education. Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan. Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs. Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek. Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer. Updated: 2/28/2401 SEMA – Do you possess at least an educational level typically acquired through the completion of high school?
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SEMA1 - Do you possess one of the following? At least four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including at least two years equivalent to an experienced, E7-level, administrative support worker, Secretary 7, or Legal Secretary 7, or at least one year equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; OR An associate's degree or higher in applied arts and sciences in an executive secretarial science curriculum. If so, please attach a copy of your official college transcripts.
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DMVA - Are you currently employed by the State of Michigan in the Department of Military and Veterans Affairs (DMVA)?
Yes
No
04
How many years of experience do you possess with Microsoft Word?
None
Less than 1 year of experience
1-2 years of experience
3-4 years of experience
5+ years of experience
05
Please describe your experience with Microsoft Word.
06
How many years of experience do you possess with Adobe Acrobat, or other PDF-editing software?
None
Less than 1 year of experience
1-2 years of experience
3-4 years of experience
5+ years of experience
07
Please describe your experience with Adobe Acrobat or other PDF software.
08
How many years of experience do you possess with preparing meeting minutes and other documents that represent an organization publicly?
None
Less than 1 year of experience
1-2 years of experience
3-4 years of experience
5+ years of experience
09
Please describe your experience with preparing meeting minutes and other public-facing documents.
10
Please be aware the application review and determination of your eligibility for this position is based solely upon the information provided in your application packet, especially the Work Experience, Supporting Attachments (transcripts, certifications, etc.), and Supplemental Questions sections of your application. Therefore, it is imperative that you provide extensive detail and accurate dates of employment in the applicable sections of your application. Information provided in your application, resume, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses or applications without requested application materials may be eliminated from further consideration. Have you read and understand the process for submission and use of your application materials?
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DMVA - This agency requires 3 professional references, including current and previous supervisors. Have you listed these references in your application? If not, please do so.
Yes
No
Required Question
AgencyState of MichiganDepartmentMilitary and Veterans Affairs - Michigan Veteran HomesAddressNoelle Rouse3423 N. Martin Luther King Jr. Blvd.Lansing, Michigan, 48906-2934Phone517-481-7785Websitehttps://www.michigan.gov/DMVAApplyPlease verify your email addressVerify Email
