The Office & Accounts Coordinator position is responsible for purchasing activities related to goods and services, as well as overseeing accounts receivable processes and internal office procedures. This role requires strong computer skills, organizational skills, attention to detail, and accounting sensibilities. The role required QuickBooks Online experience and familiarity with cloud-based software platforms.Key Responsibilities:
Order in goods, equipment, supplies, and products required by the company.
Maintain inventory accuracy including receiving, allocations, and adjustments.
Collaborate with internal teams to ensure orders and materials are accounted for.
Be able to handle occasional coverage of other internal office tasks when needed.
Monitor accounts receivable to ensure timely collection of payments from customers.
Generate and send invoices to customers; reconcile billing discrepancies.
Follow up on overdue accounts and implement collection strategies.
Maintain accurate records of transactions, payments, and customer interactions.
Collaborate with sales and customer service teams to address customer queries and resolve issues related to billing and payments.
Qualifications:
Must have some experience working in an office setting
Familiarity with Quickbooks Online and Microsoft Office (especially Excel)
Purchasing, AR/Accounts Receivable and Data Entry experience is a plus
High performing computer skills (Windows, OneDrive, OneNote, SharePoint)
Detail-oriented with strong analytical and problem-solving abilities.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
