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The Executive Administrative Assistant will support the President of DRiV, plus several other key global roles. This position is responsible to support at a high level of confidentiality with the ability to multi-task efficiently.Key Responsibilities:Coordinate executive communications, including calls, emails, memos, staff meetings, etc. for internal and external needs.
Make travel arrangements for the department and manage the spending requests related to these travel requests.
Prepare and submit travel and entertainment expense reports for Global team.
Provide advanced administrative support for the team including but not limited to:
Track progress against key deadlines and projects
Coordinate meetings: invite attendees, conference room scheduling, conference call setup, coordinating catering activities, publish / maintain meeting minutes and action registers for the department.
Manage and coordinate the ProCard usage for procurement requests that the department requires, and prepare monthly reports for approval and audit.
Lead in the compilation and submission of weekly and monthly reports. Including but not limited to, quarterly/monthly staff reports, department budget charts, and updates to financial reports.
Create and maintain the organizational charts as required.
Access, compile, download and print various reports in SAP.
Arrange corporate events ranging from customer meetings to internal or off site meetings globallyRequired Skills:
5+ years of experience in administrative support for executive level/C suite leaders
Must have advanced PC skills including Microsoft Office, MS Teams, Word, PowerPoint and Excel. Additional skills in electronic technology including Apps, databases and advanced internet capabilities.
Must be able to multi task in an international environment supporting multiple Vice Presidents
Some light travel may be required including international.
Associates degree in a business related field preferred
Working knowledge of SAP would be a plus.
Excellent organizational and communication skills.Equal Opportunity Employer Minorities/Women/Veterans/Disabled
