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Description We are looking for a contract administrative assistant to support a number of department directors.Provides administrative support to the Director of Planning and Fulfillment, Director of Maintenance and Inventory, and the Director of Sourcing by typing correspondence, drafting/proofing memos and letters, coordinating various project and corporate related meetings, assisting with submittals, copying and distributing plans, specs, and general office filing.Coordinates, prepares, and distributes materials for meetings and ongoing initiatives between corporate departments and leaders as well as project owners.Compiles notes, data, and provides follow through on action items for assigned managers.Develops PowerPoint presentations and other visual presentations for the Supply Chain Directors.Manages and maintains the Supply Chain Directors' calendars and coordinates with other operations/corporate managers’ schedules.Screens incoming calls; creates, edits, and drafts correspondence, and responds independently when possible.Creates and maintains various databases and spreadsheet files.Manages the receipt of mail for assigned managers during their absence.Complies with company policies regarding relevant costs and charges while compiling personal and corporate visa expense reports for assigned directors. Submits to accounts payable for reimbursement and/or payment.Monitors personal events (i.e. anniversaries, births, birthdays, etc.) for key employees and client contacts.Collaborates with teams or other individuals on special projects, which may include planning multiple presentations, disseminating information, and organizing corporate events.Arranges the travel details (flight, hotel, car rental, etc.) for the Supply Chain Directors.Requirements - Familiarity with using the internet for research tasks
Applicant must be familiar with word processing, spreadsheets and presentation software, as well as databases and customer database systems
At least 1 year of Administrative Assistant experience preferred
Excellent written, verbal and social communication skills
Strong familiarity with meeting coordination and planning
Expertise in Department Projects
Proven knowledge of Prepare Expense Reports
Correspondence and drafting experience desired
Calendar Management experience
Well-founded grasp of Book Travel Arrangements
General familiarity with Microsoft Office
Powerpoint Presentation experience preferred
An ambitious self-starter is currently wanted by a growing, dynamic company. if you thrive in a creative environment, then this opportunity may be ideal for you. This position will be filled by the end of the week so don't hesitate in contacting us!. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .
