Vacancy expired!
This is an exciting opportunity to work for one of the top law firms in the United States and the region. Stoel Rives is seeking an E-Billing Specialist to join our Accounting team. This position is responsible for submitting all e-billing invoices through various e-billing systems. You will, among others, assist the E-Billing Administrator in reviewing client billing arrangements, set up time entry, rate, cost exceptions, new clients, cost codes. You will coordinate with attorneys on monthly accruals for each client, assist and coordinate with the billing team rejections and revising time entries, and assist the accounts receivable team in researching and resolving issue payments for e-billed invoices. At Stoel Rives, you will find challenging work assignments, opportunities for professional growth and community involvement, and a culture of innovation.
Essential Functions/Responsibilities
1. E-Billing Duties
a. Submissions
Responsible for submitting all e-billing invoices through various e-billing systems.
b. Client Billing Arrangements
Assist the E-Billing Administrator in reviewing client billing arrangements. Set up time entry, rate, and cost exceptions. Set up new clients and map cost codes, task codes and other exceptions to the client's e-billing vendor.
c. Rates
Upload rate cards to various clients' e-billing systems. Set up rate exceptions. Monitor matters and revise rate cards to include new timekeepers. Communicate with client e-billing representative to ensure each rate is uploaded in the system. Follow up and coordinate with the attorney and biller on rate rejections. At year-end, assist E-Billing Administrator on updating and submitting rate cards with the following year's rate or newly negotiated rate.
d. Accruals & Budgets
Coordinate with attorneys and Practice Assistants on monthly accruals for each client by providing up to date reporting on unbilled time and costs. At year-end, coordinate with attorneys on next year's budget for various e-billed client matters by providing reports and analysis. Must meet client deadlines in order for invoices to be submitted.
e. Billing
Assist and coordinate with the billing team on handling e-billing rejections and revising time entries in order to submit invoices without additional errors/rejections. May be asked to revise, book, and submit invoices.
f. Collections/Cash Receipts
Assist the cash receipts team in researching and resolving issue payments for e-billed invoices. Provide a detail e-bill submission updates and rejection information on outstanding invoices to the Credit Managers, as requested.
g. Miscellaneous
Assist with responses to inquiries regarding various e-billing issues and processes.
2. Communication/Teamwork
Must communicate well with others regarding the status of projects, questions, deadlines, etc. and work effectively as part of the Accounting Department team, including providing overflow assistance when possible.
Other duties as assigned.
Essential Capabilities
Must possess the following capabilities: good oral and written communication, customer service orientation, attention to detail, keyboard and 10-key skills, teamwork and cooperation, ability to learn, and flexibility with ability to change from one task to another quickly.
Technical Knowledge
Must have demonstrated experience in the application of proper accounting procedures. Must be experienced in using IBM-compatible PCs. Must be able to operate telephone and photocopy equipment. Must have the ability to learn new or updated versions of the firm's accounting system as needed to effectively execute job duties. Experience working with Elite Enterprise accounting software and eBillingHub are a plus.
Physical/Mental Capabilities
Must be able to read and comprehend handwritten and typed notes or instructions. Must be able to record and deliver phone messages.
Must be able to type on a computer keyboard in a sitting position for extended periods of time during a 7.5-hour workday. Must be able to, carry files and pouches of files short distances.
Education & Experience
Bachelor's degree in math, finance, accounting or related field is required or high school diploma or equivalent and 3 years' relevant experience.
Normal Work Hours
This position is nonexempt and eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5 p.m., Monday through Friday. Need to be available to work December 31 of each year.
To apply please visit our website: https://www.stoel.com/about/careers/administrative-business-professionals
Stoel Rives is an Equal Opportunity Employer
About Stoel Rives LLP: Stoel Rives is a leading U.S. corporate and litigation law firm. One of the largest national firms focused on energy, natural resources, environmental and climate change, Stoel Rives also serves the agribusiness, food and beverage, health care, life sciences and technology industries. With more than 350 attorneys operating out of 10 offices in seven states and the District of Columbia, Stoel Rives is a leader in regulatory and compliance matters, business, labor and employment law, intellectual property, land use, real estate development and construction law. For more information, follow us @stoelrives or visit www.stoel.com.
