Description Robert Half is seeking a dynamic and highly organized Executive Assistant to join our client’s construction team in the South Metro area. This position will provide high-level administrative support to the CEO and ensure seamless communication and coordination across departments. The ideal candidate is detail-oriented, takes initiative, thrives in a small office setting, and enjoys wearing many hats. The role requires a proactive, organized professional capable of handling confidential information with discretion, managing executive schedules, and facilitating the smooth operation of executive office functions.Key Responsibilities:
Support the CEO by facilitating communication among internal team members, ensuring clear and efficient collaboration across all levels of the organization.
Manage internal communication initiatives, ensuring alignment on project timelines and deliverables.
Manage executive calendars, schedule meetings, and coordinate domestic travel arrangements.
Assist in the preparation of materials for meetings, client presentations, and other executive engagements.
Coordinate logistics for company events, meetings, off-site visits, and internal functions.
Assist with receptionist duties, including answering phones and greeting visitors.
Prepare and organize reports, presentations, and meeting agendas for leadership.
Draft, review, and manage correspondence, ensuring professional and concise communication.
Handle confidential and sensitive information with discretion and professionalism.
Organize and maintain files, records, and documentation, ensuring easy access and up-to-date information.
Support the billing department with accounting activities, such as processing invoices and collecting payments.
Assist with special projects, including research, data gathering, and coordinating cross-departmental efforts.
Oversee office supply inventory, ordering, and vendor management.
Support executive decision-making by compiling and summarizing relevant data.
Requirements
Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
2+ years of experience as an Executive Assistant, preferably supporting C-suite executives.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
Prior experience in a construction environment is a plus.
Domestic travel coordination experience is required.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
High level of professionalism, integrity, and attention to detail.
Ability to handle sensitive and confidential information with discretion and professionalism.
Ability to work independently, anticipate needs, and execute tasks efficiently.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
