Working Title: IT Purchasing CoordinatorJob Class: Management Analyst 2Agency: Minnesota IT Service s
Job ID : 79470
Location : St. Paul
Telework Eligible : Yes, #LI-Hybrid
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 08/22/2024
Closing Date : 09/05/2024
Hiring Agency/Seniority Unit : Minnesota IT Services
Division/Unit : Department of Human Services (DHS)
Work Shift/Work Hours : Day Shift / 08:00 a.m. - 04:30 p.m.
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $25.29 - $36.71 / hourly; $52,805 - $76,650 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.Join the 2,600+ professionals of Minnesota IT Services (https://mn.gov/mnit/about-mnit/careers/) (MNIT) who connect Minnesotans to services that will improve their lives. This position serves our partners at Minnesota’s largest state agency, the Department of Human Services (DHS). The MNIT DHS team supports complex and varied technical needs, including systems that provide health care coverage, deliver child protection and welfare services, and provide support for Minnesotans with special needs including mental illness, chemical dependencies, and physical or developmental disabilities.As the IT Purchasing Coordinator, you will be responsible for managing the centralized IT hardware and software procurement, purchasing and inventory control function for MNIT partnering with DHS and MNsure. You will ensure that hardware, software, training, and IT support services are purchased and renewed in the most cost and time efficient manner. This position also serves as a mediator within the organization, to resolve conflicts among hardware and software vendors, procurement staff, and other technical staff. This position performs in a lead capacity within the Core Services team under the Centralized Administration and Operations Division.This position is currently eligible for full-time telework:
Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for Minnesota IT Services allows an employee to perform work from a telework location and an employee may be required to be in the office based on business needs and other dependencies in St. Paul, Minnesota.
Only candidates located in Minnesota and bordering states (Iowa, North Dakota, South Dakota, or Wisconsin) are telework eligible.
Minimum QualificationsCandidates must clearly demonstrate all of the following qualifications in their resume. Resume tips here. (https://mn.gov/mnit/about-mnit/careers/hiringprocess.jsp) :Position requires a minimum of two (2) years of office management experience.Experience must include:
Experience in coordinating office operations such as managing invoices and purchase orders, procurement of office supplies, and travel administration.
Developing and documenting processes and procedures.
Advanced knowledge of Microsoft Office programs (Outlook, Word, Excel, etc.) sufficient to create and modify emails, letters, documents, reports, charts, graphs, spreadsheets, and presentations.
Experience utilizing Microsoft Teams as a collaboration tool, including creating and maintaining Teams sites and organizing, maintaining, and sharing content.
Expert knowledge of the English language and business communication, sufficient to produce clear, comprehensive, emails, reports and memos using correct spelling, punctuation, grammar, and sentence structure construction.
Ability to deliver effective verbal or written messages that facilitate a mutual understanding on both parties.
Customer service skills that include active listening, empathy, and problem-solving.
A bachelor’s degree or higher in Business Administration, Office Administration, or related field substitutes for two (2) years of experience, OR an Business Administration, Office Administration, or related associate’s degree substitutes for one (1) year.Preferred Qualifications
Knowledge of the MNIT, DHS, & MNsure organizations, especially in the areas of policies, procedures, programs, systems, and contacts related to procurement and invoice processing.
Knowledge of SWIFT.
Ability to exercise sound judgment in independent decision making and establishing priorities.
Multi-tasking ability to shift priorities and remain organized and balanced when there are multiple assignments of varying complexity with competing priorities.
Ability to communicate effectively and maintain positive and respectful working relationships with diverse clientele, both internal and external.
IAITAM Certified Software Asset Manager (CSAM) certification.
Additional RequirementsIt is the policy of Minnesota IT Services that a successful candidate must pass all legally required checks prior to employment which may consist of the following:
SEMA4 Records Check (applies to current and past state employees only)
Criminal History Check
Reference Check
Social Security and Address Verification
Education Verification
Other legally required checks
Minnesota IT Services does not participate in E-Verify. Minnesota IT Services will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
