Working Title: Office and Administrative Specialist, SeniorJob Class: Office and Administrative Specialist, SeniorAgency: Labor & Industry Dept
Who May Apply : Open to all qualified job seekers
Date Posted : 03/08/2024
Closing Date : 03/14/2024
Hiring Agency/Seniority Unit : Labor & Industry Dept / Labor and Industry-AFSCME
Division/Unit : Dept of Labor & Industry / Prevailing Wage
Work Shift/Work Hours : Day Shift / 8:00 am - 4:30 pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Prevailing Wage
FLSA Status : Nonexempt
Telework Eligible : No
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
At the State of Minnesota, the work we do is more than just a job. Employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The Department of Labor and Industry is committed to equity and invests in employees by providing benefits, support resources, and training and development opportunities.Working together to improve the state we love, the Department of Labor and Industry ensures Minnesota’s work and living environments are equitable, healthy and safe. The agency oversees the state's programs for apprenticeship, construction codes and licensing, dual-training pipeline, occupational safety and health, wage and hour standards, workers' compensation and youth skills training programs.This position will require the incumbent to be in office, full time, at a DLI office building.This position exists to provide lead administrative support services to the State Program Administrative Director overseeing prevailing wage and the prevailing wage unit generally. This position provides multiple and varied administrative functions in support of prevailing wage enforcement and the annual prevailing wage survey. Serving as one of the division’s purchasing and fleet coordinators to ensure there is sufficient support if the division’s other purchasing and fleet coordinator is unavailable. This position works under the direction of the State Program Administrative Director overseeing prevailing wage and the Division Director of Labor Standards and collaborates with other unit personnel to complete the work and mission of the unit.Responsibilities include:
Administrative and office support to the Prevailing Wage Unit
Assist with new hire training
Purchasing
Assist with developing, planning, and execution of the annual prevailing wage and truck rental rate surveys
Perform other duties as assigned
Minimum Qualifications
Ability to develop, modify, and evaluate/improve administrative and program procedures.
Ability to use word processing and other software applications to create spreadsheets, templates, mail merges, custom reports, and newsletters.
Document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information.
Skill in database management sufficient to develop, maintain databases, and perform searches to find relevant information and produce up-to-date reports.
Typing/keyboarding ability sufficient to perform skilled typing tasks with speed and accuracy.
Ability to provide training to others within the work unit on the program policies, procedures, and standards of administrative materials.
Skill in customer service sufficient to provide prompt, detailed, and accurate information to internal staff and external stakeholders in person, on the phone, and through email and other written correspondence.
Preferred Qualifications
Knowledge of DLI Financial Services’ Purchasing Manual, purchasing processes and procedures.
Knowledge of and changes in applicable labor laws, regulations, standards, codes and policies.
Language skills other than English (Somali, Spanish, Hmong, Karen or ASL).
Ability to communicate effectively with individuals with a wide range of backgrounds, who do not share your same culture, ethnicity, language, or other common experiences.
Additional RequirementsIt is the policy that all final candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Employment Reference Check, Driver’s License Check, Education/License Verification.AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
