Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), Position Description Number T5052000 and is part of the IL DCSOPS, National Guard. Responsibilities As a ADMINISTRATIVE ASSISTANT (OA) (TITLE 5), GS-0303-5/6, you will serve as the focal point for all administrative activities within the organization. Conduct research on a wide variety of complex administrative problems. Provide technical and specialized data, background material, and references as required. Recommend solutions and courses of action to be followed that have a substantial impact on overall administrative functions. Develop policies and procedures for implementation which affect administrative management and program development. Plan, schedule, perform, and direct the work of administrative functions to include correspondence and message, records documentation management, printing and duplication. Maintain personal contacts with functional managers to discuss administrative practices and services. Advise supervisors and subordinates of the latest directive regarding administrative procedures. Provide information, explain the application of regulations, and resolves problems with contacts as they relate to administrative functions. Conduct periodic inspections of administrative files, publications, and procedures in other functional areas and acts as a quality control augmenter during the administrative portion of activity inspections. Maintain all correspondence and report files for the respective divisions. Manage the preparation, publication, distribution and tracking of civilian and military travel orders, annual training, special training, and other orders. Integrate and reconcile the orders process with the workday accounting program to ensure validation of orders requirements. Perform and direct the preparation, distribution, and accounting of all schedules, directives, and maintenance orders. Establish and monitor correspondence and reports suspense system. Establish and conduct the on-the-job training program and present local level administrative classes for both technicians and unit military personnel of respective divisions. Manage the personnel program for respective divisions to include security clearances, personnel data control, force management, officer performance reports and training requirements. Utilize word processing equipment to produce military and nonmilitary correspondence, reports, summary sheets, staff studies, and/or statistical material. This is NOT an all-inclusive list of duties. Requirements Conditions of Employment Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. IAW The Fair Chance Act, Agency employees may not request criminal history information at the point of initial application, upon receipt of an application, or prior to, during or after a job interview. If an Optional Form (OF) 306, Declaration of Employment is submitted prior to the point of a conditional offer, questions related to background information section may not be asked. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. Participation in direct deposit is mandatory. Recruitment and relocation incentives may be available for this position. PCS expenses may be authorized. Qualifications GENERAL EXPERIENCE: MUST possess at least 2 years of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. One year of specialized experience equivalent to the lower grade level in the Federal service in order to be considered for this position. SPECIALIZED EXPERIENCE: GS-6 Level MUST possess at least 1-year of specialized experience at the GS-5 Level; experience conducting research on a wide variety of complex administrative problems; recommending solutions and courses of action for administrative functions; experience developing policies and procedures; maintain correspondence and reports; experience in the interpretation and application of regulations, procedures or law: experience using oral and written communication. GS-5 Level MUST possess at least 1-year of specialized experience at the GS-4 Level; experience performing administrative work, gathering information, compiling data and preparing reports: experience in the interpretation and application of regulations, procedures or law: experience using oral and written communication. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position. Education If you are using Education to qualify for this position, to qualify at the GS 5 Level you must have completed at least 4 years of education above a high school degree. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. You must provide official transcripts to support your educational claims. Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)). If you are needing some extra information regarding Federal Resumes, you should consider these tips from USA Jobs: USAJOBS Help Center | What should I include in my federal resume?
Are you looking for a home care job where you can make a difference in people’s lives? Do you want to work for a home care agency that truly cares about you? That’s where you can shine. We are proud to offer you the opportunity to pursue your passion at your own level, on a flexible schedule, and with the recognition and benefits you need. Come work for us and see how BrightStar Care employees uphold A Higher Standard. What We Offer What We Offer: PRN, part time, and full-time options available 401(k) after one year of employment GENEROUS employee referral bonus Mileage Reimbursement for 30 miles and above Free Training OnCall bonus Highest level of PPE provided. Part of a team with RN Oversight Home Health or Facility shifts available. Mobile shift access Weekly pay w/ direct deposit Flexible schedule National company with over 300+ locations We promote from within Nurse and Employee of the month HomeCare Pulse Employer of Choice Weekly pay via direct deposit Variety of in-home and assisted living assignments, procedures, and treatments Mobile time tracking and care notes, employees can easily clock in and out of work right from a mobile device. Online or offline Over 95% of BrightStar locations are Joint Commission accredited or in process! We strongly live our value of a work-life balance by providing our employees with the following: We offer flexible work schedules on a variety of assignments, procedures, and treatments. Weekend and evening opportunities, in-home and facility based. National opportunities with over 300 locations in US Responsibilities Providing care as directed by a nursing supervisor, including but not limited to: bathing, grooming, oral care, dressing, undressing, toileting activities, taking and recording vital signs, and assisting with height and weight measurements, if necessary Providing care according to the patient’s plan of care, assistance with daily tasks, including but not limited to: feeding, meal preparation, linen changes, light housekeeping, providing transportation to doctor appointments, outdoor activities, and shopping Requirements High school diploma or GED Successful completion of a nursing assistant program CPR Negative TB skin test or chest x-ray with in the last 90 days Physical within the last 30 days Minimum one (1) year of documented health care experience is required (unless participating in an approved Mentor Program) Licensed driver with insured and reliable automobile Must be able to stand walk, squat, bend, kneel, reach, twist, push and pull. Varied assistance is required depending on the mobility of the client. Must be able to lift up to 50 pounds. We are an Equal Opportunity Employer and do not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class. #Ind123
