Montana State University - Center for Biofilm Engineering
Program Coordinator II
Job Label:CL 23570 AD 5947436
Brief Position Overview
As the front line for the Center for Biofilm Engineering, the Program Coordinator II will be responsible for assuring that all visitors, personnel, and students are incorporated into MSU. The Program Coordinator II will report to the CBE Budget & Fiscal Manager and is responsible for all HR and general administrative duties. The Program Coordinator II will also work closely with the CBE Director, managing the Director’s calendar, scheduling meetings, directing phone and email communications, as well as managing documents in need of Director’s review and signature.
The Center for Biofilm Engineering at Montana State University, founded in 1990, is an interdisciplinary engineering research center dedicated to advancing research, education and technology related to microbial communities that form on surfaces. Inspired by fundamental discoveries, the CBE develops solutions to industrially relevant biofilm problems and engineers uses for beneficial microbial biofilms.
Position Number: 4M0675
Department: Center for Biofilm Engineering
Division: College of Engineering
Appointment Type: Classified
Contract Term: Fiscal Year
FLSA: Non-Exempt
Union Affiliation: FOCUS-MFPE
Benefits Eligible: Eligible
Salary: Starting at $20.49 per hour, commensurate with experience, education, and qualifications.
About the Center for Biofilm Engineering
The Center for Biofilm Engineering (CBE) is an interdisciplinary research, education, and technology transfer institution located on the central campus of Montana State University in Bozeman, Montana.
The center was founded in April 1990 as the Center for Interfacial Microbial Process Engineering with a grant from the Engineering Research Centers (ERC) program of the National Science Foundation (NSF). The CBE integrates faculty from multiple university departments to lead multidisciplinary research teams—including graduate and undergraduate students—to advance fundamental biofilm knowledge, develop beneficial uses for microbial biofilms, and find solutions to industrially relevant biofilm problems. The center tackles biofilm issues including chronic wounds, bioremediation, and microbial corrosion through cross-disciplinary research and education among engineers, microbiologists and industry.
Duties and Responsibilities
Appointments/LOAs, EPAFS, Graduate Stipends, Undergraduate Hires, Classified and Temporary Hires, Summer Faculty Appointments
Payroll Corrections, Ad Comp Forms, IPR Forms, Tuition and Fees Remission Forms, 3rd Party Billing forms, Non-Employee Appointment Forms
International Documentation/Visas, Hiring Documents, Web Time Approvals, Benefit entries in CatBooks.
Manage the Director’s Calendar.
Compose and respond to emails.
Schedule meetings: both in person and WebEx.
Arrange special events for the Director: booking locations, ordering refreshments, designing/sending invitations and responding to inquiries.
Facilitate arrangements for visitors of the Director.
Review and manage documents needing the Director’s signature.
Purchase supplies, perform supply inventory, kitchen management.
Filing, copying, shredding.
Generate emails about CBE-affiliated university events and CBE seminar series.
Shipping, both domestic and internationally.
Web site updating including: Out of office info, visiting scientists, CBE events, MSU holidays, phone lists, program and facilities overview, publications and thesis citations/abstracts, receive and file news submissions. Our website is extremely robust and one of our vital marketing tools. It contains about 200 pages of resource information, activity, and news. We have about 400 views each day from industry, academia, and government agencies. It must be updated and edited on a daily basis.
Create event/announcement slides for our digital hall monitor display.
Required Qualifications – Experience, Education, Knowledge & Skills
Two years of full-time (or part-time equivalent) progressively responsible administrative work experience with an emphasis on customer service, office management, and human resources, or an equivalent combination of relevant education and experience.
Demonstrated successful competence completing and maintaining records with a high degree of accuracy and close attention to detail.
Demonstrated competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.
Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, presentation, email and internet. Microsoft Office software preferred.
Demonstrated competence to maintain confidentiality of records and information when under scrutiny from outside individuals.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Knowledge of university procedures and policies or previous experience working in a higher education setting.
Experience working with international students and scholars in an advising and problem-solving role.
The Successful Candidate Will Have
Excellent oral and interpersonal communication skills, demonstrated ability to work with a wide variety of people in a team-based workplace with accuracy and attention to detail.
Aptitude for developing strong interdepartmental and cross-campus relationships.
Ability to maintain confidentiality of records and information.
Aptitude for establishing and maintaining effective working relations with co-workers and the public.
Ability to work independently with minimal supervision and as part of a team.
Poise to represent the Department in a professional and courteous manner.
Proficiency in the following computer applications: Microsoft Office including Word, Excel, Access, PowerPoint, Photoshop, website editor, and Adobe Acrobat Professional.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
Posting Detail Information
Number of Vacancies: 1
This position has supervisory duties?: No
Desired Start Date: Upon completion of a successful search.
Screening of applications will begin on January 20, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.
Required Documents
Resume
Cover Letter
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