JLF & Associates, Inc. is seeking a responsible individual eager to contribute to the growth and success of our architectural firm by performing a variety of administrative assignments that support our team. If you have previous experience in an office setting and thrive in multitasking situations, we would appreciate the opportunity to meet you.
Duties & Responsibilities
Welcome and direct guests, vendors, and clients.
Answer multi-line phones and transfer phone calls.
Assist and support all teams and departments as assigned.
Attending and contributing to group meetings.
Schedule, coordinate, and host in office and off-site appointments and meetings.
Schedule, book and manage all aspects of travel.
Perform routine general clerical and secretarial duties as requested including data entry, research, file management, copying/scanning/printing, mail/shipping, errands, supply ordering, light office maintenance and general equipment maintenance.
Required Skills & Abilities
Strong customer service orientation; respectful and professional.
Exceptional communication and people skills.
Detail-oriented, organized, and reliable.
Productive problem-solving abilities.
Flexible, adaptable, self-motivated
Ability to work independently and on multiple tasks.
Maintain confidentiality of project, client, corporate, and employee matters.
Ability to work with and take direction from staff of all levels.
Extremely proficient with Microsoft Office Suite.
Understanding of general office practices including filing and recordkeeping.
Experience with general office equipment.
Capacity to withstand prolonged periods sitting at a desk and working on a computer.
Ability to commute for supplies shopping and office errands as needed.
Capability to run errands.
Must be able to lift 15 pounds.
Education and Experience
Minimum three years of experience in a related role required.
Associate or bachelor’s degree preferred.
Knowledge of architecture and construction fields preferred.
Details and Benefits
This is an in-office, full-time, non-exempt position.
Monday – Friday, 8am- 5pm.
Benefits include Health, Dental and Vision Insurance; AFLAC; Employer matched 401k; PTO.
Website: jlfarchitects.com
