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Job Title: Business Office Manager (“BOM”)/Campus Controller
Department: Administrative
Reports to: Campus Director
FLSA Status: Exempt
Position Summary:
Under direction of the Campus Director, this confidential position will coordinate with the
Corporate Business Manager and corporate accounting and finance to manage revenue
recognition, accounts receivable, expenses, and month-end reporting. The Business Officer
Manager also manages cash, disburses payments, and interacts with students, for account
management. BOM also works with Campus Director to onboard new employees.
Essential Duties and Responsibilities:
Student Services
Meet with students in person or on the phone to set up student payment plans with thirdparty servicers and vendors, such as Tuition Options and UNISA.
Receive student payment and provide receipt.
Provide “clearance” after reviewing ledgers to students scheduled for externship.
Conduct exit-interviews with students prior to graduation.
Revenue Recognition & Adjustments
Registration billing: post all student charges to the student ledger in the student information
system for all new and re-entry students.
Perform institutional refunds and tuition adjustments when students withdraw from program.
Conduct month-end close in the student information system within 5 business days after end
of month.
Running month-end reports including revenue reports
Accounts Receivable (AR) management:
Daily review student ledgers and AR balances and work with Third Party to ensure students
are current on their payment;
Create progress reports and invoices for third-party tuition billing.
Collecting student payments and prepare bank deposit for Campus Director or designee to
take to the bank.
Set up and run automatic payments daily.
Maintain aging of student accounts, weekly past due report to Campus Director, VicePresident of Finance and Management.
Works with the Finance team to ensure bank deposits for student collections reconcile with
the student information system
Review non-performing loans with school management and recommend action
Accounts Payable
Open all invoices received at campus and enter into the accounting system
Ensure that all invoices have been sent to the Corporate Finance team.
Process and track purchase orders and submit purchase orders for proper approval
Oversee check request process for credit balance, grad gift, reimbursement, and expense
checks.
Prepare timely and accurate institutional refund calculations for every drop and post tuition
adjustments to the ledger
Assist campus director with reconciliation of credit card expenses on a monthly basis
Asset Management
Maintain and reconcile petty-cash on an on-going basis
Maintain and reconcile, daily, student credit-card payment transactions.
Manage school’s inventory: books, uniforms, supplies and ensure compliance with school
budget.
Manage program specific supplies orders vs budget and make adjustments based on
student population fluctuations.
Ensure that ALL purchases are pre-approved by the Campus Director and corporate
leadership and include completed purchase order forms.
Quarterly reporting of Student: Faculty ratios to ensure proper faculty loads sent to Campus
Director and corporate executive team.
Works with the Finance team and Operations team on inventory management and
reconciliation
Assist Campus Director with institutional budget achievement, or better.
Compliance & Reporting
Annually, assist with annual GAAP and SFA Audits
Assist Vice-President of Finance with year-end reconciliations such as inventory, petty-cash,
student account reconciliations for 90/10 reporting, etc.
As needed, assist with accreditation, State and Federal reports
Annually, prepare 1098T Tax Forms
Assist Campus Director and Corporate HR in onboarding new employees
Review and approve payroll rosters and hours worked based on campus budget
Works with campus director and chief financial officer to ensure that payroll is submitted
accurately and timely
Qualifications Requirements
Associate degree or higher degree preferred with an emphasis in accounting.
Two or more years of related work experience working with accounts receivable and accounts
payable.
Math proficiency and computer literacy.
Specialized Knowledge and Skills:
Computer skills required, particularly using specific software programs needed in compiling
records; excellent oral and written communication skills; superb interpersonal skills; effective
customer service abilities. Microsoft Office skills such as Microsoft Word and Excel are required.
Abilities:
Requires repetitive movement, sitting, writing letters and memos, face-to-face discussions with
individuals or teams, use of electronic mail, telephone conversations, contact with others (faceto-face, by telephone, or otherwise). Requires repeating the same physical activities or mental
activities over and over; requires being exact or highly accurate, requires meeting strict deadlines.
Requires work with external providers, customers or the public, work with others in a group or
team.
Work Environment:
Requires working indoors in environmentally controlled conditions. Job tasks are performed in
close physical proximity to other people.
