The Senior Buyer is responsible for supporting daily procurement operations for a luxury integrated resort environment by managing high-volume purchasing activities, vendor communications, and supply chain coordination. This position serves as a critical liaison between operating departments, suppliers, warehouse operations, sourcing, receiving, and finance to ensure uninterrupted service levels across hotel, food & beverage, casino, retail, entertainment, and support operations.The role manages an average workload of 50–300 purchase orders daily, oversees 50+ vendor-related communications per day, and proactively resolves shortages, backorders, pricing discrepancies, and open purchase order issues to maintain operational continuity.Key ResponsibilitiesPurchase Order ManagementCreate, process, modify, and expedite 50–300 purchase orders daily across multiple operational categories.Review requisitions for accuracy, completeness, budget compliance, and proper sourcing.Monitor order status from creation through receipt and invoice reconciliation.Ensure timely delivery of products and services required for resort operations.Maintain purchasing records and documentation in accordance with company policies.Vendor Management & CommunicationsManage daily email and phone communications with vendors, suppliers, distributors, and internal stakeholders.Follow up on open orders, shipment delays, shortages, substitutions, and damaged deliveries.Coordinate with vendors to resolve supply chain disruptions and maintain service continuity.Establish and maintain strong supplier relationships while ensuring contractual and service-level expectations are met.Escalate critical supply issues impacting operations and recommend alternative solutions.Open PO & Shortage ResolutionReview and manage open purchase orders to ensure timely fulfillment.Investigate outstanding receipts, partial deliveries, and backordered items.Work closely with warehouse, receiving, and operating departments to validate shortages and delivery variances.Coordinate expedited shipments and alternative sourcing options when necessary.Maintain accurate open PO reporting and provide status updates to department stakeholders.Price Variance & Data MaintenanceResearch and update product pricing within procurement systems.Validate invoice pricing against contracted agreements, bid pricing, and approved quotes.Investigate and resolve price variances, unit-of-measure discrepancies, and supplier billing exceptions.Maintain accurate item master data, lead times, supplier information, and purchasing parameters.Support cost control initiatives through pricing analysis and market comparisons.Sourcing & Procurement SupportPartner with Strategic Sourcing teams to identify sourcing opportunities and supplier alternatives.Assist with quote gathering, supplier evaluations, contract implementation, and vendor onboarding activities.Provide data and reporting to support negotiations and sourcing initiatives.Participate in product conversions and supplier transition projects to achieve operational savings and efficiency improvements.Cross-Functional CollaborationCollaborate with Food & Beverage, Hotel Operations, Retail, Entertainment, Engineering, Housekeeping, Warehouse, Receiving, Finance, and other operating departments.Communicate order status, delivery schedules, substitutions, and potential supply risks.Support emergency operational requirements and urgent procurement requests.Provide exceptional customer service while balancing competing operational priorities.Functional guidance, training, operational oversight to Buyers.Reporting & AnalyticsGenerate and maintain reports related to:Open Purchase OrdersShortages and BackordersPrice Variance TrackingSupplier PerformanceDelivery CompliancePurchasing Activity MetricsAnalyze purchasing trends and recommend process improvements.Support departmental KPI reporting and procurement performance metrics.
