Bilingual Administrative Assistant

Bilingual Administrative Assistant

30 Sep 2024
Nevada, Las vegas, 89101 Las vegas USA

Bilingual Administrative Assistant

SUMMARY

Under the direction of the Branch Manager provides positive first impression to clients,

customers, coworkers and the general public. This position is responsible for general

administrative, coordination and clerical support to the Branch Office and Staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties

may be assigned.

 Operate telephone switchboard; must answer, screen and forward calls,

providing information, taking messages and scheduling appointments.

 Perform administrative support tasks such as proofreading, transcribing

handwritten information, and operating calculators or computers to work with pay

records, invoices, balance sheets, bank deposits, and other documents.

 Dispense Personal Protective Equipment, paychecks, and job applications as

appropriate. Hold initial employee orientation, including the presentation of the

safety video. Answer applicants’ questions.

 Dispense and track employee time cards.

 Greet persons entering the office, determine nature and purpose of visit, and

direct or escort them to specific destinations.

 Hear and resolve complaints from clients, temporary employees, and the general

public.

 File and maintain records, including the set-up of files for new clients.

 Transmit information or documents to clients, using computer, mail, or facsimile

machine.

 Assist with recruitments and job placements as needed.

 Provide administrative or other support to Account Executives/Sales Team on

request.

 Provide information about the Company and/or services provided.

 Maintain a positive image in the reception area by keeping a neat, clean and

orderly work space.

QUALIFICATIONS To perform this job successfully, an individual must be able to

perform each essential duty satisfactorily. The requirements listed below are

representative of the knowledge, skill, and/or ability required. Reasonable

accommodations may be made to enable individuals with disabilities to perform the

essential functions.

 Must possess the ability to develop specific goals to organize work and prioritize

tasks in order to accomplish goals. Must be flexible and responsive to client and

company needs and provide attention to detail.

 Requires knowledge of administrative and clerical procedures and systems such

as word processing, managing files and records.

designing forms, and other office procedures and terminology required.

 Must have knowledge of the structure and content of the English language. Must

be able to provide clear and useful information in a courteous and helpful manner

to the public, prospective employees, vendors, clients, supervisors, and coworkers,

in written form, via e-mail, and in person. Must be able to demonstrate a

positive customer service image.

 Must be able to gain a basic understanding of technology utilized by the

Company; a demonstrated proficiency in computers, including MS Office

software is required.

 Must quickly gain an understanding of the relationship of all company positions to

each other, and their impact on meeting company goals. Must be able to perform

as a team member in the work environment.

All employees of USA are expected to treat our clients and each other with the utmost

respect at all times; have excellent telephone etiquette; show initiative; offer input

regarding solutions to problems; act with the highest integrity; assist and contribute

where needed; tolerate stressful situations and work well with others.

EDUCATION and/or EXPERIENCE

 Bilingual English/Spanish required.

 Must have a minimum of two (2) years experience in progressively responsible

administrative business positions.

 Experience in a recruiting related industry a plus.

 Demonstrated strong interpersonal skills required.

 Demonstrated excellence in time management and organizational skills.

 Strong written and verbal communication skills required.

 Ability to effectively present information in one-on-one and small group situations

to customers, clients, and other employees of the organization.

 Ability to read and comprehend instructions, short correspondence and memos.

 Ability to apply common sense understanding to carry out detailed written or oral

instructions.

 Ability to deal with problems involving a few concrete variables in standardized

situations.

PHYSICAL DEMANDS The physical demands described here are representative of

those that must be met by an employee to successfully perform the essential functions

of this job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use

hands to finger, handle, or feel; reach with hands and arms; and talk or hear.

The employee frequently is required to stand and walk. Specific vision abilities required

by this job include close vision, distance vision, color vision, peripheral vision, depth

perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are

representative of those an employee encounters while performing the essential functions

of this job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

The noise level in the work environment is usually low.

Related jobs

Job Details

Jocancy Online Job Portal by jobSearchi.