About The Position As the Manager of Executive Administration, you will provide administrative and project management support to the Chief Executive Officer at KIPP Foundation and his Chief of Staff, to whom you will report.  We are seeking a highly skilled professional with 5 to 10 years of experience in organizing, recordkeeping, systemizing manual tasks, calendaring, note-taking, and managing multiple projects simultaneously for high-impact leaders in a fast-paced, result-oriented environment.  You are well suited for this role if you are experienced in pivoting from one task to the next as the circumstances require, and partnering with executives to ensure their time is focused on their most critical priorities and they are fully prepared with the materials and information they need to lead effectively.  A successful candidate will be an exceptionally systems-minded person who communicates effectively, possesses exceptional work management skills, and thrives in highly collaborative and agile team settings.  Finally, in this role, you must be able to exercise strong judgement, flexibility, and foresight, while executing project plans involving multiple KIPP regions and functions within KIPP Foundation.  All EAs at KIPP Foundation must be able to maintain confidence related to sensitive information related to high-level leadership decisions.     Key Responsibilities  Produce status reports, track follow ups and progress to goal concerning project plans, and track key deadlines  Manage calendar and scheduling, correspondence, travel logistics  Prepare succinct, well-written documents, and be able to edit documents accurately  Create and assess innovative, efficient systems to complete administrative tasks Distill critical information to effectively prepare CEO for meetings and other engagements  Manage multiple projects simultaneously with agility Respond to shifting team and organizational priorities by pivoting to provide support where it is most needed  Create and manage project plans, spreadsheets and maintenance of filing system and contact database  Manage the CEO’s calendar and scheduling to ensure alignment to priorities and to maximize efficiency  Act as gatekeeper to ensure the CEO’s time is focused on his most important priorities Collect and organize data, supporting the preparation of key materials and presentations to senior-level staff Prepare for and report on meetings, including drafting meeting agendas, and taking meeting notes  Anticipate the CEO’s and CoS’s needs to support strategic priorities and proactively problem solve  Ensure compliant expense reporting to ensure timely reimbursements/payments Maintain professionalism and strict confidentiality with all materials Perform various administrative and other related duties as required and assigned Collaborate in the KIPP Foundation Executive Assistant community to positively impact the enterprise-wide health & well-being Skills and Mindsets Process Management: Able to build and align goals and project plans with organization priorities; leverages relevant organizational processes and systems to execute work; can build and maintain knowledge management systems; effectively develops and codifies processes to ensure efficiency, alignment with organizational processes, and to improve work quality.  Achievement and Outcomes Orientation: Demonstrated record of meeting deadlines consistently and achieving goals set by; proactively clarifies goals and vision for work they own; follows through on commitments to teammates, clients, and ensures others do the same.  Mission & Student Focus: Demonstrated commitment to education equity; a passion for KIPP’s mission; desire and ability to uphold KIPP’s values (Focus on Excellent Results, Courageous Action, and Collective Impact) Change Management & Communications Skills: Produces clear, concise written and verbal communications that effectively influences stakeholders to action; demonstrates facility, agility, and optimism when participating in change efforts  Work Management: Effectively drives work they own through clear action planning. Manages time effectively around competing priorities; skilled in creating and executing project plans through partnership with stakeholders and effective delegation to achieve intended results on time.  Decision Making & Stakeholder Management: Excellent judgement is essential; a track record of making sound and data-driven decisions and keeping company confidence while coordinating with multiple stakeholders in in senior leadership roles; strong upward management skills, including advising Chiefs, on calendar priorities; ability to operate autonomously while keeping key constituents informed throughout Continuous Learning: Engages in the work of personal development at working, knowing that personal development is ongoing and vital to their personal and professional success; hold themselves accountable to evolving, growing, learning, and unlearning in ways that improve results for students, adults, and the larger community. 
