PROCON is seeking a highly organized, service-oriented Project Administrator to provide administrative and coordination support to our Warranty and Special Projects operations. This role helps keep requests, schedules, documentation, and communication organized across multiple commercial construction projects.Reports to: Warranty & Special Projects DirectorKey ResponsibilitiesWarranty Administration & Project CloseoutReceive, document, organize, and track warranty and post-construction service requests from initial report through completion.Maintain warranty logs, work orders, photos, correspondence, cost records, and status reports; follow up on outstanding items.Coordinate subcontractor and vendor inspections, site visits, corrective work, building access, and scheduling.Communicate with owners, property managers, trade partners, and internal project teams regarding status and next steps.Route issues to the appropriate project personnel or trade; elevate recurring, unresolved, or technical issues for review.Assist with closeout records, including warranties, owner manuals, as-builts, attic stock information, and project directories.Support owner training sessions, post-occupancy meetings, and associated scheduling and documentation.Special Projects & General Administrative SupportProvide administrative support for smaller, fast-moving commercial construction projects.Assist with subcontractor outreach, bid invitations, proposal collection, and follow-up.Prepare and distribute meeting notes, action lists, project correspondence, and routine reports.Organize submittals, purchase orders, change documentation, invoices, and project files.Help coordinate permits, inspections, deliveries, site access, and other project logistics.Maintain organized electronic records and help improve administrative tracking and communication processes.
