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Small residential dementia homes seeking Staffing/HR Coordinator who will work with admin and be responsible for ensuring adequate and appropriate staffing to meet the needs of the residents based on budget and census. This position will also have accountability for payroll processing and recruitment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provides leadership, oversight, and human resource guidance to ensure the success of the company.
Implements and administers the Companys operating policies and procedures.
Organizes and directs the human resource administrative functions of the office, including budgeting caregiver time worked, caregiver profit and loss management, data collection, record maintenance and employment practices.
Employs an adequate number of qualified personnel and ensures an adequate ongoing plan for hiring, orientation, evaluation, and discipline.
Maintains compliance with applicable laws and regulations
Ensures the accuracy of time records for payroll purposes.
Manages, implements and processes all payroll processing duties on a timely basis to ensure processing of payroll is done timely. This includes all that is needed to verify weekly time cards match scheduled work time.
Interviews all employees in accordance with Company guidelines and within budgetary parameters.
Ensures the proper processing and orientation of all new employees.
Manages employee retirement account yearly reporting and questions, if applicable.
Qualifications
Prior experience staffing within a healthcare setting.
Experience in recruiting and onboarding process.
Ability to build strong relationships and gain support from staff.
Superior organization skills and attention to detail.
Proven ability to multi-task.
Excellent verbal and communication skills.
Critical thinking skills including the ability to problem solve accordingly.
Ability to thrive in a fast paced environment.
Proficient with ADP Services/or equivalent
Responsibilities
Scheduling
Ensure there are appropriate levels of staffing and nursing care at all times.
Complete monthly schedule for all staff
Available to take off hour calls and assist with emergency staffing issues
Staffing
Find potential candidates with admin support and recommend them for placement
Recruiting may involve both internal and external sourcing methods
Understanding of where and how to locate candidates for open positions
Using traditional and non-traditional resources to identify and attract talent
Community networking, online sources, career fairs and advertising/marketing programs
Partner with hiring managers to determine staffing needs
Screening
Performing in-person and phone interviews
Administer appropriate company assessments
Make recommendations to hiring managers
Coordinate interviews with hiring managers
Follow up on the interview process status
Onboarding of new hires
Keeps personnel records and health records accurate and maintained according to regulations and company policies.
Maintain relationships with both internal and external sources to ensure staffing goals are achieved
Staying current on the companys organization structure, personnel policy and federal and state laws regarding employment practices
Completing timely reports on employment activity
Demonstrates knowledge and execute HR policies and procedures accurately.
Organizes education program and training sessions.
Assists in internal investigations and disciplinary meetings.
Informs supervisor of any issues or concerns.
Processes and tracks worker compensation claims and leave of absence requests.
Communicates new HR policies and programs to Department Heads and staff.
Payroll
Prepares and processes payroll on a bi-weekly basis
Process and verify time cards on a timely basis. Verify work schedules against time cards
Submit changes in deductions, employee statuses, vacation requests, sick time, missed punch forms and all other payroll related forms in accordance with payroll calendar and deadlines.
Assist employees in obtaining and field inquiries regarding information concerning their payroll check, deductions, vacation, overtime, etc.,as necessary.
