Executive Assistant to Clinic Director
Wayne, NJ – Prestigious Private Aesthetic Medical Practice
We are a leading, luxury aesthetic and functional medicine practice in Wayne, NJ, seeking a highly organized and detail-oriented Executive Assistant to support our Clinic Director. This is an exceptional opportunity to join a dynamic, fast-paced, multi-doctor clinic known for its excellence in patient care and premium service.
About the Role
In this pivotal position, you will work directly with the Clinic Director to oversee daily operations, streamline internal communication, and ensure the clinic functions efficiently. The ideal candidate is proactive, professional, and thrives in a high-end, fast-moving environment.
Key Responsibilities
Manage the Clinic Director’s calendar, appointments, and scheduling
Coordinate communication between the Director, medical team, and administrative staff
Organize internal documents, reports, and action items
Maintain confidentiality with sensitive information and records
Provide administrative support for vendor relations, internal meetings, and operational tasks
Qualifications
Previous experience as an administrative or executive assistant (experience in medical or aesthetic fields preferred)
Exceptional communication, organizational, and multitasking skills
Proficient with digital tools including email, scheduling software, and document management systems
Discreet, dependable, and professional in both written and verbal communication
Comfortable in a high-performance, luxury environment
What We Offer
Supportive, collaborative team culture
Opportunity to grow within the aesthetic and medical wellness industry
Exposure to innovative practices and premium client service
If you’re looking to build a career in medical administration within a top-tier practice, we’d love to hear from you.
