Pay: $75,000.00 per year
This hybrid role combines administrative support with digital marketing expertise. The ideal candidate is a highly motivated self-starter who possesses strong organizational skills and excellent communication abilities, while excelling at multitasking and is comfortable working in a fast-paced environment. You'll play a critical role in supporting daily office functions, working with clients over the phone and through email, managing some QuickBooks tasks, and driving digital advertising campaigns while also pitching in with printing and advertising production.
Responsibilities:
Administrative & Bookkeeping Support
Manage office operations, schedules, communications, and vendor coordination.
Perform basic bookkeeping tasks using QuickBooks, including:
Entering transactions and reconciling accounts.
Generating invoices and processing payments.
Maintain organized filing systems, both physical and digital.
Order office supplies and ensure general office upkeep.
Digital Marketing & Advertising
Create marketing content and assets for digital and print distribution.
Plan, execute, and monitor digital advertising campaigns across platforms (Google Ads, Facebook/Instagram, etc.).
Manage company social media accounts and increase online engagement.
Update and optimize website content (WordPress or similar platforms).
Analyze campaign performance and prepare reports using tools like Google Analytics.
Print & Advertising Production Assistance
Assist with coordination and execution of print and advertising jobs.
Help with basic production tasks and support logistics for physical campaigns (e.g., signage, displays).
Manage advertising schedules, ensuring timely delivery of materials and adherence to deadlines.
Proofread and edit advertising content for clarity, accuracy, and adherence to brand guidelines.
Utilize computer software to design and produce marketing materials.
Maintain organized records of advertising activities and performance metrics.
Provide exceptional customer service by addressing inquiries related to advertising campaigns.
Assist in calendar management for promotional events and meetings.
Skills:
Strong phone etiquette for effective communication with clients and team members.
Experience as a receptionist or in a similar administrative role is preferred but not required.
High level of computer literacy, including proficiency in design software and Microsoft Office Suite.
Excellent organizational skills to manage multiple projects simultaneously.
Strong proofreading abilities to ensure high-quality content production.
Ability to work collaboratively within a team environment while also being self-motivated.
Willingness to take on a number of different/new tasks when called upon
Customer service orientation with a focus on building positive relationships.
If you are passionate about advertising and eager to contribute your skills in a collaborative environment, we encourage you to apply. We are only interested in applicants who are looking for LONGTERM employment. We're a fast-growing small business & recently added a few new services that we offer our clients, in addition to launching a new website. We try to keep our in-house personnel to just a small handful of employees so we're able to offer substantially higher salaries, but we expect the same level of dedication & commitment in return.
Job Type: Full-time
Day shift
Monday to Friday, 8AM - 5PM (there will be days you'll be able to leave at 4pm or 430pm, but the ability to stay until 5pm when needed is required). BEING ON TIME IS ABSOLUTELY MANDATORY. TARDINESS IS NOT ACCEPTABLE. We start at 8am (or earlier) every day, so arriving 10 - 15 minutes earlier is essential.
Experience:
digital advertising: 2 years (Required)
Quickbooks: 1 year (Required)
Must speak fluent English
Ability to Commute:
Roselle Park, NJ 07204 (Required)
Work Location: In person
