Executive Assistant Needed for CEO to Real Estate Development Company (24 Commerce St, Newark, NJ)

Executive Assistant Needed for CEO to Real Estate Development Company (24 Commerce St, Newark, NJ)

01 Apr 2019

Executive Assistant Needed for CEO to Real Estate Development Company (24 Commerce St, Newark, NJ)

Vacancy expired!

We are a busy real estate development company and we are looking for a young and hungry recent, college graduate to assist the CEO with his daily operations. Send us your resume with professional references if you are interested. No real estate experience is necessary, but it is a plus! Salary will be discussed in person.

Duties will include:

1. Communication Liaison

You will manage the flow of information to members of the executive leadership team. You may screen phone calls, open and sort mail, and summarize reports and memos that are received before passing the information on to the people they assist.

2. Information Preparation

You will be involved in preparing and formatting information for internal and external distribution. This may include writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, proofreading and other information preparation duties.

3. Records Management

You will maintain company records and you will be responsible for setting up and managing electronic filing systems, as well as taking steps to maintain that the company is in compliance with all applicable record-keeping requirements.

4. Data Analysis

You will be involved in data analysis, using a combination of computer and critical-thinking skills. This may include analyzing property and financial data and creating reports that identify areas of concern to the CEO.

5. Schedule Management

You will be responsible for scheduling. This may include setting up travel, meetings, and other appointments for the CEO. In addition to making appointments, this may also involve ensuring there are no scheduling conflicts and making sure executives know where they need to be and when.

6. Office Management

You may also have office management duties. These responsibilities may involve overseeing the work of clerical and other administrative employees, as well as making sure that everything is in place for the office to function smoothly. Tasks may range from keeping up with office supply inventory to coordinating with vendors and contractors.

Qualifications:

1. Bachelor's degree

2. Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail

3. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms

4. Very strong interpersonal skills and the ability to build relationships with key stakeholders

Please email your resume and references.

Starting Salary: $15 - $18 Per hour, DOE

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