Multiservice, Trucking Accounting firm seeking an administrative assistant to assist the site manager with the day to day operations. We are looking for a responsible Administrative Assistant to perform a variety of administrative tasks.
Duties of the Administrative Assistant include providing support to our managers and employees, and assisting in daily office needs. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Excel and office equipment. Bilingual English/ Spanish highly enforced.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Maintain contact lists
Provide general support to visitors
Act as the point of contact for internal and external clients
Skills
Proven experience as an administrative assistant or office admin assistant
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Administrative Duties:
Scheduling
Sorting and sending mail
Answering and routing phone calls
Greeting visitors
Financial Duties:
Collect Payments
Work Remotely: No
Job Type: Full-time
Work Location: In person
