eRealty JOB DESCRIPTION SUMMARY AND REQUIREMENTS
What Does a Receptionist Do?
Receptionist (or Administrative Assistants or Office Managers or Office Assistants or Secretaries) help company with an array of tasks to improve efficiency and productivity. They typically serve as the ‘go to’ person in an office environment, ensuring smooth operations and facilitating efficient task completion.
Receptionist Job Overview
In the Receptionist role, you will help all the broker/agents and customers in the office. Common tasks include office management, responding to incoming & outgoing calls, receiving visitors, receiving rents from tenants, data input, ordering supplies, and arranging meetings and broker schedules. You enjoy multitasking, helping others and being a positive force in an office environment without requiring supervision. Success in this role will be demonstrated by a smooth-running office and efficient operation and coordination with the broker, agents, and customers (tenants/landlords, buyers and sellers)
Receptionist Job Responsibilities and Duties
Perform all office tasks as required such as managing schedules, organizing office activities and ordering office supplies.
Inputting data in the MLS
Assisting with social media marketing, editing pictures and video.
Serve as point person for office issues between customers, agents, and the broker.
Help manage all office operations and resolve any problems that may occur.
Make appointments for the broker.
Create invoices.
Receive rents from tenants and input in our property management system.
Answer telephone, screen calls and direct calls to appropriate individual.
Scan documents, manage physical files, e-documents on in dotloop system
Greet office visitors personally, politely, and professionally.
Maintain the office presentable and clean for our clients.
The above tasks are not all inclusive. At eRealty we have no predictability on the daily activity and the receptionist is expected to adjust and learn to solve the work activities as they occur.
Receptionist Job Requirements
eRealty will train the right person.
2+ years prior receptionist, admin assistant or office management experience
Experienced computer user: Microsoft Office and Google Apps preferred.
Strong language and communication skills (verbal and written) both English and Spanish.
Strong attention to detail
Self-motivated and trustworthy
Excellent organizational skills
Team player; always open to helping colleagues.
High school diploma or GED equivalent, college degree a plus.
