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Description We are in search of an Administrative Assistant to join our team. This Administrative Assistant will get the chance to join a growing organization that loves to promote within. This role offers a great work/life balance and flexible hybrid working schedule. The ideal Administrative Assistant will have 5+ years of sales support experience, and have the ability to think quickly under pressure. Responsibilities of this Administrative Assistant include but is not limited to: Responsibilities Handle the processing of customer credit applications with precision and efficiency Oversee the emailing of A/P invoices to shared services and maintenance of electronic A/P files Address vendors regarding open payments and statements Monitor customer accounts and take appropriate actions based on account status Distribute customer invoices through email or mail while maintaining electronic invoice files Manage accounts payable and receivable, including the collection of outstanding invoices via phone or email Execute banking tasks such as ACH and check deposits, and guide shared services on payment allocation Maintain the office's supply inventory by ordering necessary office and kitchen supplies Handle daily mail distribution and customer correspondence Prepare and finalize machine quotes and maintain a quote log in Excel format Enter new leads and contact information in Salesforce Prepare internal order sheets and customer order confirmations Download manuals, maintain library, and create CD cases as needed.This Administrative Assistant role is paying between $60,000 and $70,000 annually depending on experience. If interested in this Administrative Assistant position apply today! Requirements Minimum of 5 years of experience as an Administrative Assistant, preferably in sales support Proficient in Microsoft Excel and MS Excel. Must be able to prepare quotes and handle order entry tasks. Excellent organizational and multitasking skills. Strong written and verbal communication skills. Ability to work independently and as part of a team. High attention to detail and problem-solving skills. Knowledge of office management systems and procedures.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
