I am a middle-aged artist based in Santa Fe, NM (currently near Denver, CO) who is experiencing a set of rare chronic and acute illnesses which require daily support and frequent medical travel. I am looking to hire a Lead Personal Assistant/Caregiver (LPAC) to manage my medical and administrative needs, and lead our small, collaborative team of caregivers with compassion and precision.
In essence, I am seeking a stage manager for life— someone who can balance multiple complex projects simultaneously while maintaining a centered presence and diligent focus on day-to-day caregiving and life management. If you excel in organization, critical thinking, can easily juggle and prioritize multiple tasks, and are comfortable with unpredictable travel, this job will put your skills to meaningful use.
Our team values mutual respect, personal growth, holistic health, diversity, efficiency and creativity. The ideal candidate understands that attention to detail and adaptability are crucial when lives are in the balance. They will be adept at anticipating both personal and team needs, skillfully troubleshooting challenges before or as they arise.
This is more than an administrative or caregiving role; it’s about remaining present and grounded while effectively engaged in a dynamic, ever-changing and sometimes stressful environment, ensuring the wellbeing of yourself, another, and our team.
Responsibilities
Leadership: Facilitate team success by establishing and communicating protocols, setting priorities, delegating tasks, coordinating schedules, and ensuring the team is delivering high-quality care.
Life & Project Management: Develop and manage home, office, and travel systems that prioritize efficiency, organization, security, and accuracy. Oversee and manage a variety of complex projects, ensuring timely coordination and completion.
Medical Management: Communicate with medical professionals, implement and maintain medical protocols, organize information, coordinate care, and skillfully advocate as appropriate.
General Caregiving: Provide daily caregiving support as needed, examples of which are described here.
Emergency Care & Travel: Develop and update emergency care protocols; remain on-call for emergencies and available for medical travel and care, delegating as needed in case of illness, vacation, etc. Willingness and ability to plan, execute, and accompany last-minute, potentially extended travel is vital as the frequency, location, and duration of travel is sometimes unpredictable.
Requirements
Experience: You should have leadership experience in caregiving, personal assistance, or a related field, with a proven track record of managing complex projects, schedules, teams, and sensitive information.
Adaptability: You must be effective and comfortable working in a constantly changing environment in which priorities and needs shift quickly. You must have the availability and flexibility to travel on short notice for unpredictable amounts of time.
Technical Skills: Proficiency with office software like Microsoft 365, QuickBooks, and Dropbox is essential. Must be skilled in using Mac computers. You should be tech-savvy and enjoy creating and improving systems.
Communication: Must possess excellent written and oral communication skills, be able to listen, receive feedback, adjust and execute accordingly.
Respect & Understanding: Must be comfortable with allopathic and holistic (including “alternative”) medical approaches. Be respectful and understanding of chemical, scent, sound, and electrical sensitivities. Must use approved scent-free products and power down electronics in my presence.
Awareness & Attunement: Remain mindful of and responsive to varying states, needs, and signals.
Medical & Emergency Responsiveness: Must be able to remain calm and grounded while skillfully handling stressful situations, including medical emergencies.
Bonus– Medication Administration: Ability to track and administer medications and/or IVs would be hugely helpful. Nurses, phlebotomists, and the like may be eligible for additional compensation.
Logistics
Hours: This is a full-time, salaried, exempt position. Hours and schedule vary depending on location and need, averaging between 40-50hrs/wk. Bonuses provided for circumstances requiring additional support.
Location: To be determined based on medical needs; currently near Denver, CO. While not traveling for medical care, the job takes place in Santa Fe, NM, with time split between an office space and my residence.
Trial & Probationary Periods:
- For out of area candidates, initial travel to current location is compensated
- There is a two week trial period paid at $30/hr
- Following a successful trial, there is a 3-6 month probationary period during which you will transition to salaried pay
Compensation:
- $65,000/year base salary plus $10k annual Healthcare Stipend, to be used at your discretion
- Higher starting salary possible depending on experience/skill (ie. nurses, phlebotomists, etc)
- Two weeks of paid vacation per year and accrued sick leave
- Bonuses for working above and beyond (over 50hr weeks, etc.)
- Employees must complete a W-4 and are paid bi-weekly via ADP
- Housing & transportation during travel (ie. outside of Santa Fe) will be provided
Fine Print
-You must be authorized to work in the U.S., have a valid driver’s license and reliable transportation
-You must be able to pass a background check and sign a nondisclosure agreement
-Use of A.I. for application materials and work tasks is not permitted
How to Apply
If you would like to be considered, please send a resume and position-specific cover letter. Explain why you’re interested in this role, what makes you a good fit, and your experience with office administration, caregiving/healthcare and required technical systems (ie. Microsoft 365, etc). Please also confirm you have read the link to caregiving responsibilities.
Thank you. We look forward to hearing from you!
