Executive Administrative Assistant
Job Summary
This position requires a highly organized and proactive executive assistant to provide administrative support. The ideal candidate must thrive in a fast-paced environment, possess excellent communication skills, be flexible with time commitment and have a keen attention to detail.
Responsibilities
Efficiently manages board calendars, appointments, and travel arrangements.
Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.
Maintain confidential files, records, and databases with utmost accuracy and discretion.
Build and maintain positive relationships with internal staff, clients, partners, and key stakeholders.
Act as a liaison between executives/senior leadership and internal/external parties, ensuring effective communication.
A strong understanding of current trends in digital media/social media.
Assist with special projects, research, and analysis as assigned.
Essential Functions:
Proven experience as an executive assistant or in a similar administrative role.
Exceptional organizational and time management skills with the ability to multitask effectively.
Strong written and verbal communication skills.
Proficiency in using productivity software, like Microsoft Office Suite.
Exceptional research and project management skills.
Demonstrated professionalism, confidentiality, and discretion in handling sensitive information.
Detail-oriented with the ability to deliver accurate work within established deadlines.
Excellent interpersonal skills and the ability to build relationships at all levels.
Proactive and self-motivated with a problem-solving mindset.
Perform basic bookkeeping tasks; handling memos, reports, invoices, and related documents, including sensitive information.
Flexibility and adaptability to meet changing priorities and work demands.
Knowledge of our industry/sector is a plus.
Duties may be modified or assigned at any time to meet the needs of the organization
Education & Experience:
Bachelor's degree is preferred but will consider an associate’s degree with relevant experience.
2-3 years or more experience in Executive Administration.
Job Skills/Abilities:
Proficient with Microsoft Office (PowerPoint, Word, Excel, etc.)
Comprehensive knowledge of Excel functions, formulas, data manipulation techniques, and charting features.
Data analysis skills:
Ability to identify patterns, trends, and correlations within datasets.
Visual communication:
Understanding of design principles to create visually appealing and informative charts.
Attention to detail:
Ensuring accuracy and consistency in data presentation.
Problem-solving:
Identifying and resolving data inconsistencies or chart interpretation issues.
Ability to handle multiple projects and daily activities.
Must be organized, resourceful, self-motivated and able to work independently.
Other Requirements:
Must be able to be flexible and respond to the changing needs of the organization. Qualified candidates must be able to perform the essential job functions with or without reasonable accommodation.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Job Type: Full-time
Salary: $62k - $67k annually
Benefits:
401(k)
Health insurance
Generous PTO
Professional Development
Schedule:
8-hour shift – 40 hours per week. Some evenings and weekends.
Work Location: In person w/limited remote work
For complete job descriptions please visit our website at www.BESTstaffJobs.com/job-seekers and click on “Click Here to View Open Jobs and Apply”.
It is the policy of BESTstaff, Inc. not to discriminate against any employee or any applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability, sexual orientation, or national origin.
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