The Legal Secretary will provide high-level administrative and organizational support to senior firm leadership, including a member of the Management Board and/or Executive Committee. This role requires exceptional attention to detail, sound judgment, and the ability to manage shifting priorities with professionalism and discretion. The ideal candidate is proactive, reliable, and highly organized, with the ability to anticipate needs, manage sensitive information, and coordinate effectively across a wide range of stakeholders.Job ResponsibilitiesAssembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person.Responsible for substantive edits and preparation of client bills. Maintains calendar of meetings, appointments, business travel, and special events.Coordinates meetings, conferences or special events.  Gathers and prepares related materials for distribution in advance.Composes and formats legal documents, reports, and presentation materials.  Proofs same for accuracy, spelling, punctuation and grammar.Collects, enters and edits time for client billing purposes.Coordinates domestic and international travel.  Prepares, submits, and tracks travel and expense reimbursements.Prepares firm communications, correspondence, and presentations in collaboration with firm’s Marketing Department or other resources.Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate.Opens, sorts and distributes mail in compliance with office policy and individual preferences.Assists firm leadership, practice group leaders and/or business managers with administrative or operational tasks as necessary.Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information.Possesses an understanding of firm policies and procedures.  Directs questions to other staff and resources as appropriate.Assists attorneys or staff with team support as needed.Performs other duties based upon the unique practice of assigned attorneys.
