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To interview and start training as soon as possible! Hours will start at approximately 20 hours per week with the intent to increase to full-time, depending on the applicant. English + Spanish Bilingual an advantage to applicant.
We are a small landscaping business committed to water conservation, xeriscaping, organic and chemical-free practices, and efficient customer service. We seek a full-time employee for the position of Office/Business Manager. This is a seasonally busy, spontaneous work environment that requires both organization skills and flexibility to schedule changes.
PROGRAM AND MEDIA SKILLS
Adobe Lightroom (preferred)
Adobe
Airtable (preferred)
Gmail
i-Phone & android phones
Mac & PC
Mailchimp
Microsoft Word, Excel
PayPal
Quickbooks Desktop invoicing
Wifi printer
RESPONSIBILITIES INCLUDE
***Daily Tasks***
⢠Respond promptly to client communications: e-mails, voicemails, phone inquiries, text messages
⢠Facilitate efficient and accurate team communication between owner, crew, accountant, and web designer
⢠Maintain hard and electronic calendars
⢠Maintain up-to-date client files and contact information in Quickbooks, Gmail, and Mailchimp audience.
⢠General office administration such as organization, filing, ordering materials such as team uniforms, business cards, etcâ¦
***Other Tasks***
⢠Oversee printing, distributing, and receiving of crew work orders and time sheets
⢠Timely invoicing of clients
⢠Share payroll hours with accountant for check and tax processing
⢠Utilize Mailchimp platform to send quarterly emails to clients
⢠Upkeep functionality and safety of office software, phone, computers, printer & shredder
⢠Occasional website maintenance and design; familiar with WordPress
⢠Other miscellaneous tasks as needed
REQUIRED QUALIFICATIONS
College education or equivalent work experience
Excellent communication skills and friendly disposition
Self-motivated with the ability to anticipate/establish efficient workflow processes
Familiarity with office workflow and records maintenance of a small business
Computer proficiency and ease
Attention to detail & ability to stay focused on efficient task prioritization
A high level of reliability and excellent organizational skills
Ability to keep business and personal information confidential
Familiarity with Quickbooks desktop
Sensitivity and respect to private spaces within/around office location
PREFERRED QUALIFICATIONS:
Bilingual in Spanish and English
Familiarity with Adobe Lightroom
Experience with Wordpress/website design
Passion for sustainability
If you are interested, please, submit your cover letter to us.
Thank you!
