The Santa Fe Children’s Museum celebrates and advocates for all families. We build upon a child’s sense of joy and discovery by cultivating habits of inquiry in a play-based setting. Join our vibrant museum at the Santa Fe Children’s Museum where we are looking for a skilled, enthusiastic individual to take on the pivotal role of Office Manager/Office Administrator. As the Office Manager, you will be responsible for the day-to-day operations and administrative support of the needs of the SFCM team. You will need to posses the highest level of organization skills and ability to multitask across all departments of the organization.
Position Description & Responsibilities
The Office Manager will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and productivity. Experienced in handling a wide range of administrative and bookkeeping duties, as well as executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an organization of diverse staff.
These duties include, but are not limited to:
Point person for mailing, shipping, supplies, equipment, bills and errands.
Monitor and maintain office supplies inventory.
Organize and schedule meetings and appointments.
Partner with Executive Director and HR to maintain office policies as necessary.
Perform other duties as assigned or directed by the Museum Executive Director.
Organize office operations and procedures; Develop and implement office policies.
Coordinate with IT department on all office equipment.
Manage vendor relationships, service providers, ensuring all items are invoiced and paid on time.
Provide general support to visitors, callers; direct to appropriate staff when necessary.
Manage office services by ensuring office operations and procedures are organized, filing systems are designed, supply requisitions are reviewed and approved.
Participate in planning and execution of organization events.
Assist CFO/HR with overseeing the financial accounting system and personnel.
Participate in annual budgeting, grant budgeting and reporting.
Enter vendor bills, pay bill, make deposits, create invoices.
Assist Development department with grant related budgets, reporting.
Minimum Education & Qualifications Required
● Broad knowledge of office management responsibilities, systems and procedures.
● Five years’ experience in an Office Management/Administrator leadership role
● Five years’ experience in accounting and data processing.
● 3-5 years’ experience with QuickBooks Online including payroll processing.
● Experience in a nonprofit organization.
● Experience with Blackbaud databases, ALTRU in particular.
● Knowledge and experience with human resources practices and procedures.
● Excellent time management skills and ability to multitask and prioritize work.
● Attention to detail and problem-solving skills.
● Self-motivated, self-starter, problem solver skills.
● Able to manage and prioritize in a fast-paced environment.
● Excellent written and verbal communication skills; strong interpersonal skills
● Strong organizational and planning skills
● Proficient in Microsoft Office and Google Suite
● High level of knowledge of computers, equipment, general IT environments
● Bachelor’s degree in Business Administration, Communications or related fields
Send resume and cover letter telling us why you would be an excellent fit for this position. Send to employment@santafechildrensmuseum.org
