SIERRA COUNTY POSITION DESCRIPTION
JOB TITLE: DIRECTOR - FINANCE AND BUDGETS
DEPARTMENT: ADMINISTRATION
SUPERVISOR: COUNTY MANAGER
GRADE:
FLSA STATUS: EXEMPTJOB SUMMARY
Under the guidance of the County Manager, accomplishes the Countys strategic objectives by planning, organizing, and directing all functions required to operate and maintain activities, services, and department operations. Ensures compliance with all federal, state, county, or other regulatory agency laws, ordinances, codes, and regulations. Implements all financial policies and goals set by the Board of County Commissioners. Oversees the budget, purchasing, accounting, billing, accounts payable, fixed assets, and revenue functions, including internal audit functions and financial analysis.ESSENTIAL FUNCTIONS
Directs the development of strategic plans for finance and budgeting activities, including fixed assets, payables, debt management, and general ledger (chart of accounts) procedures and processing.
Manages the establishment, implementation, and communication of goals, objectives, policies, and procedures in accordance with the strategic plan.
Increases staffs effectiveness by recruiting, selecting, orienting, training, coaching, counseling, and disciplining senior staff; communicating values, strategies, and objectives; assigning accountabilities; planning, monitoring, and appraising job results; developing a climate for offering information and opinions; integrating functional objectives; and providing and participating in educational opportunities.
Contributes to departmental effectiveness by identifying short-term and long-range issues and goals that must be addressed; providing information and commentary pertinent to deliberations; recommending options and courses of actions; and implementing directives.
Assures the Finance and Budget functions maintain sound management and fiscal policy through financial and management planning, periodic expenditure revenue review, and interaction with the various departments, programs, and offices.
Coordinates the development of the yearly plan of operation, including goals and evaluation components, and system reviews with each individual office or program.
Achieves the Countys financial objectives by preparing, submitting, implementing, and monitoring the budgetary processes.
Assists departments with budgetary planning and management; and monitors and compares the annual expense and revenue budget versus actuals and prepares resolutions for adjustments to the county budget in accordance with state law.
Prepares and oversees contracts and grants as authorized by the Commissioners and County Manager.
Prepares, submits, and presents reports on the status, activities, and plans for current and future financial operations to the County Manager and County Commissioners.
Creates, revises, maintains, and submits expenditure reports, tax reports, financial compliance reports, and all other financial reports; assures confidentiality of all financial matters and documents.
Produces and maintains the general ledger and chart accounts.
Prepares financial statements for the Board of Commissioners and County Manager in compliance with Governmental Accounting, Auditing, and Financial Reporting (GAAFR) standards.
Determines the most appropriate methods of purchasing to comply with state laws and relevant County policies.
Monitors accounts receivable and accounts payable to assure timely and accurate financial transactions and to uphold the financial standing of the County.
Coordinates audit processes, as appropriate, and cooperates with auditors to ensure legal, accurate, and timely audits; responds to auditor requests and recommendations; and corrects inaccuracies and improves processes based on audit results.
Assists staff with purchasing policy, travel per diem, mileage reimbursements, and other financial matters.
C llaborates with County Treasurer on financial matters as needed.
Encourages a positive working relationship between the department staff, county and state agencies, grantors, creditors, other departments, and the community at large.
Contributes to the organization's effectiveness by offering information and opinion as a member of executive management team; integrating objectives with other functions; and accomplishing related results as needed.
Reconciles all funds to the County Treasurers report, verifying trial balance with the financial reports and other related reports.
Obtains information for all capital outlay items, completes inventory sheets, and records fixed assets additions and/or deletions.
Reviews and distributes monthly expense and revenue reports to each elected officials and department head; ensures individual line items and overall budgets do not become negative.
Supervises records retention/disposition of County Finance records.
Hosts and participates in regular meetings to enhance communication.
Prepares comprehensive and concise verbal and written reports.
Remains flexible in working hours as needed to meet deadlines and support organizational needs.
Builds and fosters effective working relationships with others.
Enhances professional growth and development through participation in seminars, educational workshops, classes, and conferences.
Executes other tasks and responsibilities as assigned.
APPLICANT MUST DISCLOSE REAL OR PERCEIVED CONFLICTS OF INTEREST AND MUST ABIDE BY THE GOVERNMENTAL CONDUCT ACT (NMSA 10-16-1 (ET. SEQ.).
MINIMUM QUALIFICATIONS
Bachelors degree in Public or Business Administration, Accounting, Finance, or related field.
Five (5) years of progressive work experience in finance or accounting.
Two (2) years supervisory experience preferred.
CPA, CGFM, or CMA preferred.
A combination of relevant education and related work experience may be considered.
Valid drivers license is required.
Must be able to successfully pass a background screening / investigation.
KNOWLEDGE, SKILLS, AND ABILITIES:
KNOWLEDGE OF:
Applicable federal, state, and local laws, regulations, requirements, principles, and practices of management and fund accounting, finance, accounting, and business administration.
The standards, policies, practices, and procedures of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GASB), and Governmental Accounting, Auditing, and Financial Reporting (GAAFR).
The development, preparation, and oversight of budgets and grant funds.
Policies, functions, and responsibilities of Sierra County.
Modern trends related to the practice of financial management.
SKILL IN:
Cost management.
Statistical compilations and analysis.
Preparing, reviewing, and analyzing operational and financial reports.
Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
Office software and industry-related applications, including spreadsheets, databases, financial analysis, bid specifications, internal audits, budgets, and grant applications/reports.
ABILITY TO:Maintain confidentiality.Establish and maintain adequate service levels and cost controls for department services.Analyze data, research financial matters, and prepare comprehensive, concise, and accurate reports and plans.Evaluate, implement, and manage complex accounting systems, methods, procedures, forms, and records.Commun
