Location: Albany, NY Category: Administrative and Professional Posted On: Mon Nov 18 2024 Job Description: Function & Scope: This position is responsible for analyzing expenditures on sponsored program awards and taking necessary action to submit invoices for payment, file required reports, ensure proper coding in the RF's Business system, and close accounts in close coordination with campus staff. The Fiscal Supervisor will also resolve issues regarding billings/payments, financial reporting, account closeout, and collections. Significant contact with sponsors, collaborating partners, campus administrators and internal central office departments is required. The incumbent must: 1) interpret and adhere to state, federal, and private sponsor financial policies and procedures; 2) work comfortably under deadlines; and 3) interact with and provide excellent customer service for various stakeholders along the sponsored programs lifecycle.Duties & Responsibilities:
Responsible for the accurate preparation and timely submission of all sponsor required financial reports and invoices, including system generated, manual and sponsor-specific invoices and financial status reports. This includes computation of the amount to be billed, identification of expenditures into appropriate sponsor budget categories, analysis of indirect cost, cost sharing requirements and property reports, and other accounting specifics that may be applicable to ensure compliance.
Input and update necessary financial, invoicing and reporting data into the Oracle Business System.
Review and interpretation of contract/grant documentation to ensure compliance with RF and sponsor specific policies and procedures.
Review and verify determination of revenue recognition and entry of appropriate revenue events.
Coordinated communication between a variety of stakeholders, including central office, sponsor, and campus staff.
Input, update, and submit appropriate financial information via various sponsor specific electronic systems.
Prepare, review and input of carry forwards and closing documents, ensuring that all campus and sponsor requirements are being met. This may include budget adjustment requests, cash transfers, sponsor refunds and ensuring cost share is documented.
Remaining current and up-to-date with changing sponsor, federal, Research Foundation and campus regulations.
Responsible for facilities and administrative (F&A) cost analysis and adjustment per the award guidelines and campus request.
Monitor account receivables to identify accounts requiring subsequent collection action and perform collection duties on appropriate accounts, including timely escalations as needed.
Review and monitor account activities, including but not limited to:
Cash Receipts: Research and identify payments on non-billable and billable accounts
Terming/termed accounts and closeout
Past Due Invoice report for collection activity
Revenue recognition
Resolution of issues related to invoices and/or financial status reports.
Develop and maintain positive, professional working relationships. Significant contact is required with sponsors, campus staff and internal customers in performing and resolving collections on outstanding invoices, billing and financial reporting issues. Ability to effectively resolve problems within the billings and collections system and assist in the development of enhancements.
Other billing and collection projects as assigned, including account reconciliations, obtaining and reviewing audit documentation and working with Internal Audit staff.
Job Requirements:
Skill Requirements:
Requires a high degree of self-direction and judgement as well as sound, independent decision-making.
Strong analytical and problem-solving ability.
Outstanding communication and interpersonal skills and the ability to work with various stakeholders.
Proven ability to prioritize multiple deadlines in a fast-paced working environment.
Computer proficiency with familiarity or an ability to navigate, utilize and learn a wide range of web-based software platforms and in Excel.
Excellent customer service skills.
Able to supervise and train staff and manage workloads.
Applicants may be asked to demonstrate technical competence as part of the screening process.Education & Experience:Bachelor's degree in finance or accounting preferred and knowledge of financial and billing systems. Or an equivalent combination of education and/ or experience in grant accounting and/or grant administration may substitute for degree requirements. Must be able to select and use various computer software applications, and be able to work independently, problem solve and think analytically. Experience with Oracle database and familiarity with government regulations is desirable. Adept experience in spreadsheet applications and other related computer tools is required. High math aptitude and effective communication skills are required.Compensation for this position: The compensation for this role is between 68,147 to $82,164. The pay will depend on a variety of factors that may include but are not limited to experience, education, training, and certifications. Additional Information:As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law. The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.Review of applications will begin immediately and continue until the position is filled.The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.
