POSITION PURPOSE: Provide confidential administrative support to the
Facilities and Security Manager and Human Resources Manager. Assist in
managing and maintaining physical security policies, facility
maintenance, safety programs, and security training, while also
supporting HR administrative tasks, such as HR inventory management and
employee recognition programs. Act as the first point of contact for all
visitors at our corporate office (WHQ), ensuring they feel welcome and
valued. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 70% Facility Security
and Maintenance Maintain a welcoming and professional image for visitors
at WHQ, ensuring they are accurately directed to the appropriate
individual or department. Help develop, update and maintain physical
security policies for the Credit Union. Coordinate with physical
security vendors to update, repair and install physical security
equipment. Under the guidance of the Facilities and Security manager,
provide consultation and direction related to physical security
exposures to the Credit Union. Assist in coordinating all physical
security and emergency related functions for all Credit Union facilities
including maintaining rapport with federal and state law enforcement
agencies. With the Facilities and Security Manager, conduct physical
security training at new employee orientation, robbery training and
branch alarm checks. Participate in Safety Committee meetings on a
regular basis and work to resolve issues raised by the committee in a
manner consistent with Credit Union policy. Provide a safe and inviting
environment for employees and members. Under the direction of the
Facilities Manager schedule Credit Union facilities maintenance and
repairs for all CWCU locations. Resolve equipment, furniture and space
issues, ensuring the safety, productivity, efficiency and success of
Credit Union operations. 30% HR Administrative Support Manage the
inventory and procurement of printed materials and Credit Union
supplies, ensuring optimal stock levels. Conduct research and price
comparisons to secure the best value while overseeing the supply
ordering accounts. Coordinate and manage inventory for employee business
cards, name tags, anniversary and birthday cards, and logo wear. Assist
with onboarding preparation. Order and maintain supplies for orientation
swag and other onboarding needs. Process and distribute incoming and
outgoing mail, including managing returned mail and address updates.
Receive, log and deliver parcels, Maintain and order Credit Union office
supplies, ensuring cost-effectiveness and quality. Support Branch
Managers and other leaders who are responsible for supplies in their
departments. Support event preparation, including volunteer activities
and community involvement initiatives. Conduct research for special
assignments. Assist with the coordination and monitoring, and invoicing
of room rentals. Maintain visitor waiting area, mailroom and supply room
to ensure orderly appearance.
