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Senior Director, Contracts Administration (Buses) Job ID: 5701Business Unit: New York City TransitLocation: Brooklyn, NY, United StatesRegular/Temporary: RegularDepartment: Contract ServicesDate Posted: Jan 30, 2024Description Job Information Senior Director, Contracts Administration (Buses) First date of posting: 1/30/2024 Last date of posting: 2/13/2024 Authority: TA/OA/MTA Bus Department: Buses Division/Unit: Operations Support Location: East New York Reports To: Chief Contracts and Material Control Officer Hours of Work: As Required Compensation: Salary Range: $109,876– $155,953 (Grade B – 805 Hay points)Responsibilities: Responsible daily [24/7] to manage a group of managers, to oversee over 100 vendor agreements at a value over $1 billion. The Senior Director, Contract Administration and Services for Buses (MTA Bus & NYCT), is responsible for developing, renewing, reviewing, and administering contract awards for all required and necessary material and services consistent with the legal and statutory requirements set forth in the MTA All Agency Guidelines, New York State Public Authorities Law, and the MTABC/NYCT Procurement Policy. Responsible for vendor management reviewing contract scope development, providing work direction, invoice validation, work acceptance, and recommendations regarding the debarment of vendors.
Management of legal agreements for the purchase of material and services on behalf of MTABC and NYCT, consistent with the legal and statutory requirements set forth in the MTA All Agency Guidelines, New York State Public Authorities Law, and the MTABC Procurement Policy.
Providing daily managerial oversight and direction of staff pertaining to employee issues and procurement related questions.
Working with the Agencies (NYCT, MTABC, and HQ] Procurement Departments and other MTA Agencies on all procurements issues relating to the development and award of Contracts.
Providing continuous strategic sourcing management and decision-making for the vendor supply chain agreements for required material, supplies, equipment and services to MT ABC and DOB (when applicable on Joint Contract Awards) to support all Bus operations.
Developing specialized valued based commercial business contract terms such as: liquidated damages, warranty, and indemnification which impact vendors to include higher contingencies in their bid prices. Evaluating and mitigating business and financial risk associated for major complex contract awards and related projects including determining the most appropriate allocation of risk between the MTA and the Contractors.
Education and Experience:
A baccalaureate degree from an accredited college in finance, public policy and ten (10) years of full-time related professional experience, and at least six (6) years of which must have been in a managerial/supervisory
A satisfactory equivalent of the combined education and experience requirements.
Desired Skills
Experience to review and approval of formal requisitions [estimated 50 requisitions per year at a value of $250M- based on 2022 actuals] PO and Contract award and management process [estimated at 100 at $1B for 2023].
Work with the BSC on vendor payments issues, ACH payments, and vendor "electronic invoice file".
Establish general and specific contract administration policies and procedures about preparing contract documents, internal controls, work processes for all Contracts.
Other Information:
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
Equal Employment Opportunity:
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.
