Administrative Assistant - Secondary School SecretarySt. Mary's School for the Deaf2253 Main Street Buffalo , NY 14214 Classified - Position - School Secretary - competitiveJob Number 3300048306 Start Date Open Date 07/15/2024 Closing Date 08/26/2024 DESIRABLE QUALIFICATIONS: Preference will be given to candidates who possess the following:(1) Associate/Bachelor degree and/or minimum of three (3) years related experience or training or the equivalent combination of education and secretarial experience, preferably in the field of education.(2) The ability to successfully complete a Sign Language Proficiency Interview (SLPI) at the proficiency level defined for each position as determined by SMSD OR The willingness to train toward successful completion of a Sign Language Proficiency Interview (SLPI) at the proficiency level defined for each position as determined by SMSDMAJOR RESPONSIBILITIES
Provides secretarial and administrative support, such as responding to incoming calls, drafting documents and scheduling meetings;
Types letters, articles, memos and other materials;
Coordinates and Maintains schedules of administrator;
Opens and distributes mail;
Maintains office files and records;
Enters information on report cards;
Relieves the receptionist breaks, absences, which includes duties as the point-person for entry into the school buildings;
Prepares requisitions and purchase orders for the department;
Maintains student database, PowerSchool
Manages staff coverage, substitutes etc.
Records staff and student attendance
Payroll timesheet management for Teachers and Teacher Assistants for Principals approval.
Communicates effectively with students, staff and parents in-person, via phone, email and written correspondence.
Maintains student records and fulfills record requests
Assists with coordination of Secondary Department events i.e.: Student Awards, Graduation etc.
Experience with Microsoft Outlook, Excel, Word, Power School and Google Drive
Other duties as needed or assigned
Knowledge of:
School functions, policies, rules and regulations;
Office procedures and equipment, including filing systems, receptionist and telephone techniques, letter and report writing, and operations of copy machine;
Microsoft Office programs, which include Outlook, Word, Excel, PowerPoint, Publisher, Teams
English usage, spelling, grammar and punctuation, American Sign Language (ASL)
Ability to:
Take responsibility and use good judgment in recognizing the scope of authority;
Understand and carry out complex oral and written instructions;
Establish and maintain cooperative relationships with administrators, teachers, other employees
Respond promptly to requests of internal and external clients providing needed information,assistance, training, materials and resources;
Plan, organize and prioritize own work to meet deadlines and accomplish assigned tasks within established timelines including maintaining accurate records and files;
Maintain and improve professional skills and knowledge;
Be flexible and receptive to change;
Work under pressure to meet the necessary deadlines;
Must be detail orientated
Apply computer word processing skills and work with a variety of programs such as MS Word, PowerPoint and Excel, Outlook, Publisher
Please make sure to complete an application by clickinghere (https://wnyric.atenterprise.powerschool.com/ats/applogin?COMPANYID=00005387) for this job posting.Job Attachment View Attachment Itinerant Location 2253 Main Street, Buffalo NY Salary: From 38845.00 Salary: To 39641.00 Appointment Status Permanent Position Status Full time Start Date 08/12/2024 Other Certification Type(s) Teacher Specialized Training PowerSchool, Working With Disabled/Medically Fragile Children, Working With Children Technology Literacy MS Word, Outlook, Excel, PowerPoint, Microsoft Office Contact Person's Name Mary DeStefano Contact Person's Title Director of Human Resources Contact Person's Phone 716-834-7200 Contact Person's Email maryd@smsdk12.org
