Office Administrator - New Paltz Electric
New Paltz Electric is hiring an office administrator to join our team. Your role will involve managing day-to-day office operations, communication with customers, and data entry and administrative tasks. We’re looking for someone with exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment.
About Our Workplace:
New Paltz Electric provides both residential, commercial, and industrial electrical work, including repairs and installations throughout the Hudson Valley. Founded in 2013 by owner Gavin Craddock; a third generation electrician. Gavin began learning his trade from his grandfather, Matthew Fairweather, an electrician serving the New Paltz area since the 1950’s.
Our philosophy centers on creating a supportive work environment grounded in honesty and professionalism. We value open dialogue, learning, and a welcoming team setting. We focus on helping our employees build a fulfilling career while enjoying a healthy work-life balance.
Office Administrator Job Responsibilities:
- Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
- Provide support to electrician staff, including handling correspondence, preparing documents, and scheduling appointments.
- Manage customer and third party communication channels, such as phone calls, texts, and emails.
- Maintain filing systems and customer paperwork
- Manage data entry and other record-keeping tasks.
- Tracking expenditures and maintaining accurate records.
- Process invoices and manage accounts payable and receivable.
Work Hours and Benefits:
40 hours per week, 9-5 pm. This job is primarily worked from home, but requires some in-person admin work and a car for transportation at least once a week. In-person responsibilities include picking up mail, depositing checks, and on the rare occasion, meetings held on a job site. We offer paid time off, health insurance, dental, and vision.
Office Administrator Qualifications and Skills:
- Strong project management skills, with an ability to multitask.
- Strong verbal and written communication skills.
- Team player who brings a positive attitude to work.
- An ability to prioritize and complete tasks efficiently. Proficiency in using Google Suite. Experience with Quickbooks is a plus.
- Strong attention to detail.
- Provides excellent customer service.
- Comfortable tracking labor, expenses, and supplies.
- Works effectively as part of a team and contributes to a collaborative office culture.
- Prior experience as an administrator, project manager, or in customer support.
Education and Requirements:
High school diploma, GED, or equivalent
Two to three years’ management experience in an office setting
Electrical knowledge a plus, but not necessary
Proficient with Google Suite and Quickbooks or other comparable programs.
