Executive Administrative Assistant

Executive Administrative Assistant

29 Oct 2024
New York, Lackawanna 00000 Lackawanna USA

Executive Administrative Assistant

Executive Administrative Assistant790 Ridge Rd, Lackawanna, NY 14218, USAReq #459Tuesday, October 29, 2024Join Our Team as an Executive Administrative Assistant!Benefits & Perks:

Paid Holidays

Additional Paid Time Off (PTO)

Qualifying Non-For-Profit for Federal Student Loan Forgiveness Program (click here to learn more: https://studentaid.gov/manage-loans/forgiveness-cancellation )

Casual dress code

Health, dental & vision insurance options

Free dental insurance

Paid Employer sponsored life insurance.

Supplemental insurance programs for additional life insurance, short-term disability, accident & cancer insurance

Up to $600 every year for completing biometric health screenings on a single health insurance plan & up to $1,200 if a spouse also completes

Up to $180 annual gym reimbursement

Take advantage of our Dental & Outpatient Mental Health services while working

Employee referral program

Pay Range:$18.22/hour - $24.29/hour, based on applicable experienceJob Summary:Provide a wide range of administrative and office support activities for the Chief Financial Officer, Finance Department, Board Committees and ancillary Board of Directors to facilitate the efficient operation of the organization.Essential Job Duties:

Arrange conference attendance and travel accommodation as requested, entering the appropriate requisitions for the necessary approvals.

Answer phones, give information to callers, take messages or transfer calls to the appropriate individuals.

Maintain proper labels and organization of various office keys, in a locked secure area.

Track the internal routing of contract approvals, ensuring all required components are collected before submission, and follow-up until the contract is received back fully executed by all parties. Communicate/save the fully executed contract with the appropriate agency staff.

Research and pull records from adoption databases preparing copies as necessary for review by the adoption liaison.

Distribute incoming mail to the necessary department/person and prepare outgoing mail as requested.

Create various work orders as requested.

Attend and record/transcribe notes in the appropriate format for Board/Committee meetings.

Create an agenda, prepare and disseminate materials, and room set up for committee and board meetings.

Manage and approve the agency’s conference room requests through Outlook.

Maintain office equipment, scheduling repairs and maintenance.

Any other duty as assigned by your supervisor.

Skills:

Must maintain a high level of confidentiality

Ability to read and comprehend instructions and correspondence and carry out assignments to completion

Strong reasoning and problem-solving ability

Strong mathematical skills and numerical accuracy

Demonstrated ability to work well with others in all interpersonal interactions

Excellent written and verbal communication skills

Strong organizational and multitasking abilities

Detail orientated with keyboarding accuracy

Proficient computer skills in Microsoft Office (Word, Excel, Outlook)

Reliable and Consistent

Work independently and be self-motivated

Must have a positive attitude and professional appearance

Minimum Education & Experience Required:

High School Diploma and 6+ demonstrated years of experience

Associate's degree and 3 – 5 years demonstrated years of experience

License/Registration/Certifications Required:

Notary Certification preferred

Training Requirements:

New Hire Orientation

Physical Requirements:

Physical actions are indicative of an office setting requiring work at a desk and movement in and out of the office

Vision, speech, tactical and hearing senses adequate to perform job requirements.

Frequent sitting/standing when appropriate

Other details

Job FunctionNon-Essential

Pay TypeHourly

Min Hiring Rate$18.22

Max Hiring Rate$24.29

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790 Ridge Rd, Lackawanna, NY 14218, USA

Job Details

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