Our client, a high profile firm in the Financial sector is looking for a full time Accounts Payable Specialist. This will be hybrid to start for training and require you to be in office 2 days a week for the first 4 to 6 weeks. Will turn to fully remote after training with the exception of in person meetings from time to time.
As an Accounts Payable Specialist, you will be responsible for the lifecycle of all payables, including processing, obtaining approvals, and printing checks.
This position will require a candidate to:
Enter all A/P invoices into QuickBooks, accurately code, and obtain approval for all expenses.
Print checks.
Produce weekly aging reports, check, and wire transaction reports to the Finance Manager and Finance Director
Assign accurate billing codes and G/L accounts to invoices. Prior experience using extensive billing codes is preferred.
Maintain all vendor relationships, vendor files, and contracts, and be the first point of contact when responding to vendor inquiries.
Reconcile corporate credit card accounts, ensuring accurate coding for the reimbursement by clients.
Obtain yearly Certificates of Insurance from outside vendors as required.
Assist in preparation of year-end 1099’s.
Cross-train in and provide coverage for Accounts Receivable functions, including but not limited to reviewing client agreements, preparing invoices, maintaining client relationships, and receiving and depositing payments.
Minimum of 5 years corporate experience as an Accounts Payable Specialist in a Legal or Finance related company.
Bachelor's degree or equivalent combination of education and experience.
Prior on-the-job experience using QuickBooks is a must.
Proficiency in Microsoft Office tools (Outlook, Word, and Excel).
Strong written and oral business communications skills.
Proven ability to interact with all levels of management, clients, and vendors.
Strong organizational, time management, and multitasking abilities.
Excellent attention to detail
Salary based on experience. Excellent benefits package.
Please submit resumes as a Word or PDF file for immediate consideration. .
